Setting allotments

With the seat allotments you can indicate the number of seats that are currently available and specify the dates of service booking.

To set seat allotments,

Select the necessary operation from the list:

2. You can select the following operations:

Set up allotment: set up a number of allotments (guaranteed quotas) allocated to you by the supplier.
Terminate allotment: cease sales for a certain period. For instance, if the supplier recalls the allotment.
Block out: set up periods when the service is not available for booking, for instance, during fairs and exhibitions.
Set release: release is the number of days after the booking when the supplier does not guarantee the allotment and therefore confirmation of the service availability from the supplier is required. Let’s consider the following example:
- Suppose today is January 1.
- You have an allotment for 10 units (10 seats in a transfer)
- The release lasts for 7 days according to the agreement with a supplier.
- This means that you can book up to 10 services a day, starting from January 8. The
  bookings that are made from January 1 to January 7 are not confirmed automatically
  and are processed “upon request”.
Set by default: resets the number of allotments to the initial value (0, by default means, that the hotel is available upon request only).

3. Set up operation parameters.

You can select the following parameters:

Period (from - to): the period of time when the conditions are applied.
Days of the week: select All to choose the allotment conditions for the whole week. If you need to limit the availability of the service, for instance, set allotments for week-ends only, select the respective check boxes manually.
Sub-allotment: Creating sub-allotments allows you to specify different sales conditions within the allotment group provided by the supplier. Created sub-allotments are available in the Sub Allotment drop-down.
To create a sub-allotment,
- Click Create Sub Allotment. The Add Sub-allotment window appears:
- Enter the name of the sub allotment.
- Click Save. The sub allotment appears on the sub-allotment list.

Category: transport categories included into the allotment.
Departure time.

4. Specify the number of allocated units in the Quantity group.

When limiting the number of allocated units, select one of the following options:

Upon request: during the booking you should make an additional request about the availability of the service from the supplier. Instant confirmation of the service is unavailable.
Unlimited: the number of services that can be booked is unlimited. This service is confirmed immediately.
Limited: the number of instantly confirmed services is limited. Once the allotment provided is exhausted, you can only make new bookings if the Allow Overbooking check box is selected. In this case the services are offered “upon request”, this means you have to contact the service supplier to check if the booking can be confirmed, if not, further bookings will be impossible.

The allotment management can be illustrated with the following example:

Suppose you have an agreement with the supplier on 25 transfer seats if the Standard category to be booked from June 1 to June 30. To set this number of guaranteed allotments in the system:

Click Set Allotment (see Group 1 in the figure below).
Set the time span from June 1 to 30 (Group 2).
Select the required allotment, category and vehicle type (Group 3).
In the Quantity group, click Limited and specify the number of seats that you can offer (Group 4).
Click Update (Group 5).

The number of guaranteed seats that you set appears on on the diagram:

and in a table report:

All conditions of the availability configured in this block are taken into account during the booking.

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Once a transfer is booked for a certain period, the number of available rooms respectively decreases.