GPTE Extra Services Prices
- GP Support Admin
Tariffs Configuration
To configure a tariff for a self-operated extra service,
On the Products menu, click Extras.
In the profile of the required extra service, go to the Prices tab.
On the Prices tab, Tariffs sub-tab, click Create. Tariff creating page appears:
On the Tariff creating page, first specify the tariff description:
Name: enter the name of the tariff.
Contract number: specify the number of contract with supplier related to this tariff.
Hide tariff name from client: select the check box in order to hide the name of the tariff from product customers.
Description for internal use: locate mouse pointer into the box and enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.
Currency: specify the currency of the tariff.
Description: in the text field enter the tariff description. This description will be shown for customers.
After you have entered the tariff description, click Save.
Price-Lists
To set up a price-list for extra service,
On Products → Extra service Prices tab → Price-lists sub-tab click Create, Price-list creating page appears:
On the Price-list creating page, specify the following information:
Name: locate mouse pointer into the box and type the name of the price list.
Price list is active during: fill in the required information in the table.
Specifically,From the Tariff drop-down, select the tariff to connect the price-list to. In case you did not create any tariffs and decided to start with creating other constituent, select the default Standard item.
In the Date from… to… group specify the period of the price-list validity.
In the Days of the week group, select the days on which the price-list will be applied. For example, you can create different price-lists for week days and week-ends.
To create a copy of the period, click Copy. The identical table line will be created. It may particularly useful in case you create several pricelists with minor differences. It is easier to copy an existing price-list period and make some corrections.
Description: locate mouse pointer onto the text field and enter the price-list description.
In the Prices section, specify the prices for extra services.
Select the method of price calculation:
The price is the same for all the services: the single price rate is specified for all the extra services types.
The price depends on the type and the time of service: separate prices are set for each extra service type.
Click Save.
Setting Penalties
To set up a penalty plan,
On the Prices tab → Penalties sub-tab, click Create:
In the window, specify the following information:
Name: type the name of the penalty plan.
Description (for internal use and for tourists): in the text field describe the penalty plan.
Penalty conditions: in the group specify the conditions for penalties application and the cancellation charges:
i. from the drop-down select the number of days before the check-in date when the penalties are applied.
ii. select whether to calculate penalties in currency units or in per cent from a certain sum.
iii. in case the penalties are calculated in per cents, specify the price from which they are calculated: total price or a price for a particular number of nights/days.
To add another penalty rule, click Add button.
d. Penalties are active during: in the group, specify the tariff for which the penalty plan will be applied and the terms of its application.
Click Save.
Setting Price-Lists for Extra services
To set up a price-list for extra service,
On Products → Extra service Prices tab → Price-lists for Extra services sub-tab click Create, Price-list for extra services creating page appears:
Specify the price-list for extra services name, as well as the tariff, the period when it is active, the description and terms of use.
Specify the rates and the availability of Extra services:
Availability: select the conditions for service booking. The following items are available:
mandatory: a tourist must book the Extra service, when booking the main service.
optional: the service is offered to a tourist while booking the main service, but it is not mandatory.
not available: the service is unavailable for booking and is not offered to a tourist.
Include into cancellation charges: specify whether the price for an Extra service is included into the penalty charge in case the offer is canceled. If the check box is selected a tourist is charged along with the penalty on the main price.
Include into mark-up and commission: select the check box in case you want a rate for an Extra service to be included into the mark-up and commission. In case the option is selected, the markup and commission, that you set in the contract settings, are used for calculation of the final price of the service. For the service reservation fee, markups and commissions are not required.
Price: In the Price column, specify the price of the Extra service. The payment currency is the contract currency that is specified in the Contract tab of the corresponding visa. You may enter the price both in currency units and in per cents. If you click the per cent button, the additional drop-down appears. From the drop-down, select the price conditions (either the first night or the total price) on base of which the rate for the Extra service will be calculated.
Click Save.
When you create a price-list for Extra services, make sure that its validity terms coincide with that of the price-list for the main service. If the validity period of the price-list is shorter than that of the price-list for the main service price-list, the Extra services are not offered for the excluded period.
When Extra services are booked, their prices are calculated on the basis of the service rate valid on the check-in date.
Setting Discounts for Extra services
To set up a price-list for extra service,
On Products → extra service Prices tab → Discounts sub-tab click Create, Discount creating page appears:
On the Discount creating page, specify the following information:
Name: locate mouse pointer int the box and type the name of the discount plan.
Discount is equal to: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
Discount period: specify the period when the discount is active.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount. Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always: This is discount applies regardless of tariff.
Choose the option from the list Discount type who will be provided by. Supplier's discount: A discount that is provided by a supplier and is calculated from the net price; Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.
Terms of use: specify the discount conditions.
Restrictions on tourists: specify whether the discount is applied for all tourists or for particular tourist categories.
Click Save.
Setting Commission for Extra services
To set up commission plan,
On Products → Extra service Prices tab → Commission sub-tab click Create, Commission creating page appears:
Specify the commission name, as well as the tariff, the period when it is active, the description and the currency for commission calculation (by default the base currency of the hotel is used. But you can change it to any other value).
Specify,
Commission per tourist: specify single commission for the tourist.
Commission applied for the following services section.
Commission for extra services.
Click Save.