Self-operated charters creation

Self-operated charters are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the charter.

Creating a New Charter

1. On the Navigation bar point to selfoperated products and click Charters.

2. On the Charters page, click Create. The New charter window appears:

   Open

   

    

3. On the Information tab, in the Info group, specify the following information:

   1. Name: locate mouse pointer into the bar and enter the name of the charter.

   2. Supplier: from the drop-down, select the charter supplier. In the drop-down only direct contracted suppliers are available.

   3. Transaction currency: from the drop-down, select the currency to use for payments with the supplier.

   4. Airline: from the Airline drop-down, select the name of an airline.

   5. Pick up point: enter charter departure airport.
      To add a departure point, locate the mouse pointer into the box, and start typing, the system automatically suggests the available points. Alternatively, you can select the departure point from the list, specifying first a country, then a city, and an airport.

   6. Drop off point: enter charter arrival airport.

4. Click Save.

Creating extra services for self-operated products
For self-operated products you can specify the list of extra services available for tourists.

To add an extra service to a contract of a self-operated product,

1. Open the profile of a required self-operated product.

2. On the Information tab click Create. The New Extra Service window appears:

3. Open

   

Creating Categories of Tourists

You may differentiate prices for self-operated products depending on the category of tourists who buy them. For instance, adjust the allocation price rate depending on the age of a tourist. For example, the number of hotels and airlines provides discounts for children. The Adult tourist category is created in the system by default.

To create a new tourist category,

1. Open the profile of the required self-operated product.

2. On the Information tab, in the Tourists group, click Create. The New tourist window appears:

3. In the New tourist window, specify the following information:

   1. Name: locate mouse pointer into the box and type the name of the category.

   2. Category: from the drop-down, select the category type - adults or children.

   3. Default: generally the Adult tourist category is created automatically and set as default. However, you can change the default category selecting the Default checkbox.

   4. Age: specify the age range acceptable for the current category.
      Please pay attention that in case you create several tourist categories (e.g. infant, child), the age ranges should not overlap. Thus, in case the age range for the Infant is 0 to 2, the age range for Child should start with 3 years old.

   5. Description: locate the mouse pointer into the text field and describe the category you are creating.

4. Click Save.

5. Click Close. The new tourist category is added to the list of available categories.

Creating Catalogue of Charters

For every created charted description, you should create the catalogue of flight numbers. For each flight, you should indicate its number, available classes of service, and direction (outbound or inbound flight).

To create a catalogue of flight numbers,

1. Open the contract of a required charter.

2. On the Information tab, in the Contact group, click Create. The New flight number window appears:

3. In the New flight number window, specify the following information:

   1. Flight number: locate mouse pointer into the box and type the flight number.
      When adding a flight number to a catalogue, flight numbers should be specified only numerically, without letter codes. When a flight is booked, the letter codes are added to the flight
      number automatically.

   2. Description for internal use: the box is used for the convenient management of charters. The information you enter is not displayed on the Search results page and is used for inner management only.

   3. Service classes: select the service classes available for the passengers of the charter.

   4. Direction: click a button of your choice to specify whether the flight is out- or inbound.

4. Click Save.

5. Click Close.

Setting Schedule

For each created flight number, you need to specify the time of the flight in the schedule.

To add a new itinerary to a charter contract,

1. Open the profile of the required charter.

2. On the Information tab, in the Schedule group, click Create. The New trip window appears:

3. In the New trip window, specify the following information:

   1. Flight number: from the drop-down, select the flight number. In the list the previously created flight numbers are available.

   2. Departure time: locate mouse pointer into the box and enter the time of the departure. The required format is indicated above the box.

   3. Arrival time: locate mouse pointer into the box and enter the time of arrival in the required format.

   4. Duration: specify the flight duration.

4. Click Save.

5. Click Close.

Creating Tips (Internal Notes for documents)

For more convenient work with tips in reservations, Internal notes for products are shown in reservations on the service level. 

This feature is available only if "Tips and notes" module is turned on.

User can specify whether it should appear within:

• Invoice

• Quotation