GPTE Setting allotments for Events

With the seat allotments you can indicate the number of seats that are currently available and specify the dates of service booking.

To set seat allotments,

Select the necessary operation from the list ( is currently available via administration panel):
You can select the following operations:
- Set up allotment: set up a number of allotments (guaranteed quotas) allocated to you by the supplier.
- Terminate allotment: cease sales for a certain period. For instance, if the supplier recalls the allotment.
- Block out: set up periods when the service is not available for booking, for instance, during fairs and exhibitions.
- Set release: release is the number of days after the booking when the supplier does not guarantee the allotment and therefore confirmation of the service availability from the supplier is required.
  Let’s consider the following example:
  - Suppose today is January 1.
  - You have an allotment for 10 units (10 seats in a transfer)
  - The release lasts for 7 days according to the agreement with a supplier.
  - This means that you can book up to 10 services a day, starting from January 8. The
    bookings that are made from January 1 to January 7 are not confirmed automatically
    and are processed “upon request”.
- Set by default: resets the number of allotments to the initial value (0, by
  default means, that the hotel is available upon request only).
Set up operation parameters. You can select the following parameters:

Period (from - to): the period of time when the conditions are applied.
Days of the week: select All to choose the allotment conditions for the whole week. If you need to limit the availability of the service, for instance, set allotments for week-ends only, select the respective check boxes manually.
Sub-allotment: Creating sub-allotments allows you to specify different sales conditions within the allotment group provided by the supplier. Created sub-allotments are available in the Sub Allotment drop-down.
Category: transport categories included into the allotment.
Service: services included into the allotment.

4. Specify the number of allocated units in the Quantity group.

When limiting the number of allocated units, select one of the following options:

Upon request: during the booking you should make an additional request about the availability of the service from the supplier. Instant confirmation of the service is unavailable.
Unlimited: the number of services that can be booked is unlimited. This service is confirmed immediately.
Limited: the number of instantly confirmed services is limited. Once the allotment provided is exhausted, you can only make new bookings if the Allow Overbooking check box is selected. In this case the services are offered “upon request”, this means you have to contact the service supplier to check if the booking can be confirmed, if not, further bookings will be impossible.

The allotment management can be illustrated with the following example:

Set the time span from October 10 to December 10.
Select the required allotment, category and service.
In the Quantity group, click Limited and specify the number of allotments that you can offer.
Click Update.

The number of guaranteed seats that you set appears in a table report.

All conditions of the availability configured in this block are taken into account during the booking.

Once a transfer is booked for a certain period, the number of available rooms respectively decreases.