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Configuring Information about the Company

Configuring Information about the Company

Owned by Cate Tupchik
Last updated: Apr 21, 2022 by GP Support Admin
5 min read

Company profile configuration starts with filling in general information about your company and uploading documents needed for proper business communication. Please, fill in this information carefully, because information from your company profile will be taken for invoices, vouchers, reports and other documents obtained from the system; also these settings will influence sending of notifications (see more details in corresponding sections).

To start configuring your company profile,

  1. On the Company Profile menu, click Information. The My Company page appears:

2. At the bottom of the tab, click Edit to switch to the editing mode.
3. Fill in the required data. The fields you should fill in mandatory are marked with the asterisk (*).

In the Details group, specify the following information:

  • Name: enter the name of the company.

  • Type: the company type is set by the platform administrator, thus cannot be modified.

  • Alias: every company registered in the system is automatically ascribed with a company code needed for logging in. Since it is generated by the system, it is not always convenient and easy to remember. An alias is an alternative you can enter yourself and use for logging in the system.

In the Address group, specify the factual and the postal address details:

  • Country;

  • City;

  • Address;

  • Postal code;

  • Postal address;

  • Region code.

In the Contact person group, specify the contact data of a company representative:

  • Full name of a contact person: who from your company will be the main person responsible for the system;

  • Phone number: phone number of contact person;

  • Fax: ax number of contact person;

  • E-mail: e-mail of contact person. This e-mail can be further used as a “from” e-mail in case of sending notifications from your company to your clients, as well as for receiving notifications from the system. If you wish you can specify here some common e-mail from your company or operations department that you use for general correspondence.

In the Company profile settings group, specify the following:

  • Language: select the language that will be used in the system as default.

  • Price format: select the price format to use for displaying prices in the system.

  • Date format: select the date format to use for displaying dates in the system.

  • Time zone: select the item of your choice from the drop-down. Or select server time zone to set the time zone where your company is located to see time in local zone.

  • Time format: select the time format from the drop-down.

  • First week day: select either Sunday or Monday. The selected item will be set as a first week day in the calendar.

  • Logo: upload a logo of your company.

In the Additional information group, specify the following:

  • Full name of legal entity: full legal name of the company to be used for invoices and other official documentation.

  • VAT number: identification number of a taxpayer.

  • IATA number: the number, assigned to a company upon the registration in the International Air Transportation Association.

  • Docex number: the number, assigned to a company upon the registration with Docex.

  • Company external code: if a client uses systems besides GP Travel Enterprise, put the company code generated by the external system into this field. For example, enter a code ascribed to the company unit within the SAP System.

  • KPP: a 9-digit code that enables to identify the branches of the company.

4. Click Save to save changes or Cancel to discard the changes.