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GPTE Configuring Information about the Company

GPTE Configuring Information about the Company

Owned by Cate Tupchik
Last updated: Oct 30, 2024 by GP Support Admin
4 min read

Company profile configuration starts with filling in general information about your company and uploading documents needed for proper business communication. Please, fill in this information carefully, because information from your company profile will be taken for invoices, vouchers, reports and other documents obtained from the system; also these settings will influence sending of notifications (see more details in corresponding sections).

To start configuring your company profile,

  1. On the My Company menu, click My Company. The Information page appears:

comp info.png

2. The tab is opened in the editing mode.
3. Fill in the required data. The fields you should fill in mandatory are marked with the asterisk (*).

In the Details group, specify the following information:

  • Name: enter the name of the company.

  • Type: the company type is set by the platform administrator, thus cannot be modified.

  • Alias: every company registered in the system is automatically ascribed with a company code needed for logging in. Since it is generated by the system, it is not always convenient and easy to remember. An alias is an alternative you can enter yourself and use for logging in the system.

In the Address group, specify the factual and the postal address details:

  • Country;

  • City;

  • Region

  • Address;

  • Postal code;

  • Postal address.

In the Contact person group, specify the contact data of a company representative:

  • Full name of a contact person: who from your company will be the main person responsible for the system;

  • Phone number: phone number of contact person;

  • Fax: ax number of contact person;

  • E-mail: e-mail of contact person. This e-mail can be further used as a “from” e-mail in case of sending notifications from your company to your clients, as well as for receiving notifications from the system. If you wish you can specify here some common e-mail from your company or operations department that you use for general correspondence.

In the Additional information group, specify the following:

  • Full name of legal entity: full legal name of the company to be used for invoices and other official documentation.

  • VAT number: identification number of a taxpayer.

  • IATA number: the number, assigned to a company upon the registration in the International Air Transportation Association.

  • Docex number: the number, assigned to a company upon the registration with Docex.

  • Company external code: if a client uses systems besides GP Travel Enterprise, put the company code generated by the external system into this field. For example, enter a code ascribed to the company unit within the SAP System.

  • KPP: a 9-digit code that enables to identify the branches of the company.

In the Comments text field, you can enter any additional information about the company.

4. Click Save to save changes or Cancel to discard the changes.