GPTE Configuring Information about the Company

In the Details group, specify the following information:

• Name: enter the name of the company.

• Type: the company type is set by the platform administrator, thus cannot be modified.

• Alias: every company registered in the system is automatically ascribed with a company code needed for logging in. Since it is generated by the system, it is not always convenient and easy to remember. An alias is an alternative you can enter yourself and use for logging in the system.

In the Address group, specify the factual and the postal address details:

• Country;

• City;

• Region

• Address;

• Postal code;

• Postal address.

In the Contact person group, specify the contact data of a company representative:

• Full name of a contact person: who from your company will be the main person responsible for the system;

• Phone number: phone number of contact person;

• Fax: ax number of contact person;

• E-mail: e-mail of contact person. This e-mail can be further used as a “from” e-mail in case of sending notifications from your company to your clients, as well as for receiving notifications from the system. If you wish you can specify here some common e-mail from your company or operations department that you use for general correspondence.

In the Additional information group, specify the following:

• Full name of legal entity: full legal name of the company to be used for invoices and other official documentation.

• VAT number: identification number of a taxpayer.

• IATA number: the number, assigned to a company upon the registration in the International Air Transportation Association.

• Docex number: the number, assigned to a company upon the registration with Docex.

• Company external code: if a client uses systems besides GP Travel Enterprise, put the company code generated by the external system into this field. For example, enter a code ascribed to the company unit within the SAP System.

• KPP: a 9-digit code that enables to identify the branches of the company.

In the Comments text field, you can enter any additional information about the company.

You can upload images to the system and use them for different purposes.
For example, in the company profile, you can upload a company logo and a signature to show on company documents (e.g. vouchers, invoices&reports).
To upload a company logo,

1. On the My Company menu, click My Company. The My Company page appears.

2. Click Edit icon at the Logo section.

3. Browse to the file you want to upload.

4. Click Open. New logo is uploaded.

To upload a signature,

1. On the My Company menu, click My Company. The My Company page appears.

1. Click Edit icon at the Signature section.

2. Browse to the file you want to upload.

3. Click Open. New signature is uploaded.

On the Documents tab, you can upload documents related to the company. E.g. contracts, price lists, guarantee letters etc. Uploading documents in advance helps you to store the documents in the system and have access to them anytime when needed.
To upload a new document,

1. On the My Company menu, click My Company. The My Company page appears;

2. On the Documents tab, click Upload. The Upload New Document window appears:

3. Fill in the required information:

• Select the document type from the drop-down. In case there is no suitable document type, click Other.

• Set the validity period - specify the starting and the finishing date of the period. Please, note that these parameters don’t have any special logic behind them, they are specified just for information.

4. To upload a document from your PC,

• Click in the Document field.

• Browse to the document you want to upload.

• Click Open.

• Click Save. The document is uploaded.