Self-operated excursions are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the excursion.
>> Added info Creating a New Excursion
To add information about a new excursion,
On the Self-operated products menu, click Excursions.
On the Excursions page, click Create. The New excursion window appears:
On the New excursion page, specify the following information:
Product: select the product type City Tour or Extreme tour.
Name: enter the name of the excursion.
Supplier: select the excursion service supplier.
Excursion type: select if the excursion is shared or private, walking or off-cite.
Transaction currency: select the currency to use for settlements with the service supplier. The selected currency will also be used for configuring tariffs, price-lists, etc.
Duration: specify the excursion duration - approximate time the excursion will take.
Departure and destination location:
Click Add to specify the departure and destination points for an excursion. Within the pop-up window either type or select from the list the required city name and then the location - a hotel or a place in the city. Note that both departure and destination points are mandatory:
In case you pick up tourists at several different points (for example this is a hop on-hop off tour that collects passengers from several hotels), you can add another departure location.
To add another departure location, in the Departure location form, click Add. The Departure location window appears. However it contains minor changes:
Fill in the required boxes the way it is described above. Locate mouse pointer into the Shift in time box and specify the time shift of the departure as compared to the departure time from the previous location.
Assume you plan to get tourists at several locations. When you create an excursion the time shift for the first location is set to 0 by default, while the time shift for the second one should be specified. E.g. distance between the first and the second location is 10km and it takes 15 minutes to get to the second point. In case it should be set to +00:15 as shown in the figure above, that means that the coach brings tourists to the second location in 15 minutes after the first one. And after collecting tourists from both locations the coach will continue it’s route.
Short description: briefly describe the excursion service. The entered description will be displayed on Search Results page.
Description: enter the excursion description. The information entered in the field will be displayed for tourists in the Detailed information on the excursion window. Here we recommend to specify the details of meeting point, whether the additional services are available, etc.
Themes: select the themes of the excursion, e.g. city trip, family, adventure, beach, exclusive, wedding, wellness&active, winter.
After you have finished to fill in all the details click Save. Your excursion will be saved into the system.
Creating the Catalogue of Excursion Codes
The next step of configuring transfers is to specify excursion categories.
You can create a directory of your own regular excursions and avoid creating them every time (for example, if you offer daily city tours). All codes created here are added to the default list and are available for selection when you create an excursion schedule:
Creating Categories of Tourists
When you create shared excursions you can differentiate prices for different categories of tourists, for example set discounted price for children or seniors. In order to do that first of all you need to configure these categories. The Adult tourist category is created in the system by default.
To create a new tourist category,
Open the required self-operated excursion.
On the Information tab, in the Tourists group, click Create. The New tourist window appears:
In the New tourist window, specify the following information:
Name: type the name of the category.
Category: select the category type - whether it relates to adults or children.
Default: generally the Adult tourist category is created automatically and set as default. However you can change the default category selecting the Default check box.
Age: specify the age range acceptable for the current category.
Please pay attention that in case you create several tourist categories (e.g. infant, child), the age ranges should not overlap. Thus, in case age range for Infant is 0 to 2, the age range for Child should start with 3 years old.Description: describe the category you are creating.
Click Save.
Click Close. The new tourist category is added to the list of available categories.
Creating the List of Excursion Services
To specify the general parameters of the new excursion and set the excursion itinerary,
Open the required excursion.
On the Information tab, in the Services group, click Create. The New service window appears:
In the window, specify the following information:
Name: type the name of the excursion service.
Excursion code: from the drop-down, select the excursion code. Please note that in the list the previously created excursion codes are displayed. If you cannot find the required one, turn back to the Catalogue tab.
Start time: enter the excursion start time.
Escort language: from the drop-down, select the escort language. In case the excursion does not presuppose any escort, select Without escort.
Type: from the drop-down, select the service type: guide, audio or other. In case there are no suitable items, click Other. To add another type of service, click
. The additional drop-down appears.Description: describe the excursion service.
Number of tourists: specify the number of tourists for which the excursion is available.
Click Save. The excursion service is added to the directory of excursion services.
Creating Extra Services
For the self-operated excursions, you can specify the list of Extra services available for tourists.
To add an Extra service to a contract of a self-operated excursion,
Open the required self-operated excursion.
On the Information tab, click Extra services. The New Extra Service window appears:
In the New Extra service window, specify the following information:
Name: type the name of the Extra service.
Price per: In the group, specify the method of price calculation: either per service or per tourist. In case you select per service, while creating price-lists for Extra services, you will be asked to specify the price for the service itself. For example, in case you offer an additional transfer to a hotel from the excursion location, you set a fixed price of $40 for the transfer irrespective of the number of tourists. In case you select per tourist, the total price for the Extra service is the sum of the prices payed by the tourists who buy the service.
Pay attention that in case the price is calculated per tourist, you should specify the tourist type: adult or child.Offer this Extra service: In the group, specify the conditions of the Extra service availability.
In case you want the service to be available for all excursion categories, click always.
In case you want to restrict the service availability to certain room types, click only when booking the following services.
After you click only when booking the following services, the additional form appears:
Click Add to excursion. The Room types window appears:
In the window, select the services for which you want the additional to be available. Click Apply.
Click Save. The Extra service is added to the list of available Extra services and displayed on the Add. services page.
Uploading photo
Go to the Photo tab to upload the image to illustrate the excursion – how it should appear on search results and within the reservation details.
Uploading images from your PC
To upload an image from your PC,
On the Photo tab, in the Upload File group click Add.
Browse to the image you want to upload, and click Open.
Click Upload.
Select the respective image category from the drop-down list below the image.
Click Save.
Uploading an image from the Internet
To upload an image from the Internet,
On the Photo tab, click Upload via link to expand the form.
Locate mouse pointer into the box and enter the web source where the required image is stored.
Click Add if you need to add several images.
Click Upload. The image is uploaded and displayed on the Search results, as well as in the Detailed excursion description window.
Click Save.