>>Transfers

Self-operated transfers are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the transfer.

Creating a New Transfer

To create a new self-operated transfer product,

1. On Selfoperated products menu, go to Transfers.

   

2. Then click Create. The New transfer page appears:

   

3. On the New transfer page, specify the following information:

   • Name: type the name of a transfer.

   • Supplier: select the service supplier. Here you can choose either your own company (if you organize transfer by yourself) or the supplier, from whom you get this transfer product.

   • Transaction currency: select the currency to use for payments with supplier. The same currency will be used in price-lists, cancellation fees configurations, tariffs configurations, etc.

   • Transfer type: click the option of your choice to specify if the transfer is shared or private. Note that if you need both shared and private transfer for the same route you need to create them as two different transfers (one for private and another one for shared).

   • Approximate transfer duration: type the duration of the transfer, i.e. how long approximately this transfer will take.

   • Transfer pick-up and drop-off points. Click Add to specify the departure and destination points for a transfer. Within the pop-up window either type or select from the list the required city name and then the location – airport or station or hotel/address. In case you select airport or station – the list of corresponding locations will open for your selection. Note that both departure and destination points are mandatory:

     

To add another pick-up point, in the Pick-up point form, click Add. The Pick up point window appears. However it contains minor changes:

Fill in the required boxes the way it is described above. Locate mouse pointer into the Shift in time box and specify the time shift of the departure as compared to the departure time from the previous location.

• Short description: briefly describe the transfer product here. The entered description will be displayed on Search Results page.

• Description: enter any additional details on the transfer product. The information entered in the field will be displayed for tourists in the Detailed information on the transfer window. Here we recommend to
  specify the details of meeting point (e.g. in what Terminal shall transfer wait for passengers or whether the driver meet them personally), whether the child seat is available, etc.

• Image: here you can upload the image of the transfer – how it should appear on search results and within the reservation details.

  • To upload a picture from your PC, in the Upload file group, clickAdd, browse to the picture you want to upload, click Open, and then click Upload.

  • To upload a picture from an external web-link, click the Upload via link form, locate mouse pointer into the bar and enter the required address, and then click Upload.

4. After you have finished to fill in all the details click Save. Your transfer will be saved into the system.

Creating the Catalogue of Vehicles

The next step of configuring transfers is to specify transfer categories: here you can differentiate your transfer services by categories or by the type of vehicle (e.g. standard car, luxury car, coach or bus).
To create a new transport category,

1. Open the required transfer.

2. On the Information tab, in the Catalogue group, click Create. The New Transport window appears:

   

3. In the New Transport window, enter the name of the transport category.

4. Click Save. The new category is created and is available for selection while setting transfer schedule.

Creating Tourist Categories

When you create shared transfers you can differentiate prices for different categories of tourists, for example set discounted price for children or seniors. In order to do that first of all you need to configure these categories. The Adult tourist category is created in the system by default.

To create a new tourist category go to Creating Tourist Categories section on the Tours page.

Setting Schedule

The next step is to specify the time of departure for transfers:

1. Open the required transfer product.

2. On the Information tab, in the Schedule group, click Create. The New
   transport window appears:

   

3. In the New transfer window, specify the following information:

   • Transport: select an item previously specified on the Catalogue tab.

   • Departure time: select any or fixed time. If Fixed time is selected, specify exact transfer departure time.

   • Driver language: specify the available languages the driver can speak.

   • Click to add other language.

   • Occupancy: specify min and max capacity of a vehicle.

4. Click Save.

Setting Tariffs

GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:

• You can create a tariff first, and then operating within the settings of the tariff, add price-lists, discounts, commission plans and other regulation a particular service requires.

• Alternatively, you can separately create price-lists, set discounts, develop commission plans and then link them to tariffs.
  Let us have a closer look at each of the steps.

Configuring Transfer Tariffs
Tariff means combination of conditions for price offers – e.g. you can have:

• Standard tariff with regular prices and ability to cancel without fees up to 1 day before the date of transfer;

• Promotional tariff valid only for certain period with reduced prices, but non-refundable;

• Early booking tariff valid only 60 days in advance;

• etc.
  

To configure a tariff for a self-operated transfer,

1. On the Self-operated products menu, click Transfers.

2. In the profile of the required transfer, go to the Prices tab.

3. On the Prices tab, in the Tariff group, click the tariff name (e.g. Standard) if you want to edit it or Create to create a new one. The New tariff page appears:

   

4. On the New tariff page, first specify the tariff description:

   • Name: enter the name of the tariff.

   • Contract number: specify the number of contract with supplier related to this tariff.

   • Hide tariff name from client: select the check box in order to hide the name of the tariff from your customers or clear this box if you want the tariff name to be visible for them (e.g. it makes sense for promotional or early booking tariffs).

   • Description for internal use: enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.

   • Description: in the text field enter the tariff description. It will be shown for your customers.

5. After you have entered the tariff description, start connecting tariff constituents. Click the respective tab to expand the form. After you fill in all the sections, click Save.

Let us consider the constituents to be filled in on the Tariff page.

Price-Lists

To create new price list follow the Price-list section on the Tours page.

Specify prices for transfers.

• In case the price is the same for all the services is selected, one single price rate is set for the service irrespective of the type of vehicle or the schedule.

• In case the price depends on the service, you should specify a separate price rate for every created transfer category. (For more information, please see Creating the Catalogue of Vehicles.)

• In case the price depends on the service and the time is selected, you should
  specify a separate price rate for the types of vehicles taking their schedule
  into consideration too.

• Click Save.

Setting price-lists for customers and suppliers

To set up price-list customers and suppliers go to Setting price-lists for customers and suppliers section on the Tours page.

Creating Penalties

To set up Penalties rules go to Creating Penalties section on the Tours page.

Setting Discounts

To connect a discount to a tariff,

1. On the Tariff page, click Discounts to expand the form. The following form appears:

   

2. Click Add. The Discounts window appears:

   

3. In the Discounts window, from the Add drop-down, select the item of your
   choice. Specifically,

   • In case you have previously created a separate discount, select the required one from the drop-down.

   • In case you create a tariff first, click Create discount. The New discount window appears:

     

4. In the New discount window, specify the following information:

   • Name: locate mouse pointer int the box and type the name of the discount plan.

   • Discount is equal: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.

   • Restrictions on transport: specify whether to apply the discount for all transport or for the selected transport only. To restrict the set of routes, click only for selected transport. The additional form appears. Click Select a transport. The selection window appears. Select the routes on which to apply the discount.

   • Restrictions on tourists: specify whether the discount is applied for all tourists or for groups consisting of a particular number of persons only. Click the required option and specify the number of persons in the group if needed.

5. Click Save.
   You can add any number of discounts to the tariff. Note that In this case the
   effective periods of different discounts can overlap. For this purpose you need
   to specify whether all discounts, only one discount or the best discount
   should be applied: