Self-operated transfers are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the transfer.
Creating a New Transfer
To create a new self-operated transfer product,
On Selfoperated products menu, go to Transfers.
Then click Create. The New transfer page appears:
On the New transfer page, specify the following information:
Name: type the name of a transfer.
Supplier: select the service supplier. Here you can choose either your own company (if you organize transfer by yourself) or the supplier, from whom you get this transfer product.
Transaction currency: select the currency to use for payments with supplier. The same currency will be used in price-lists, cancellation fees configurations, tariffs configurations, etc.
Transfer type: click the option of your choice to specify if the transfer is shared or private. Note that if you need both shared and private transfer for the same route you need to create them as two different transfers (one for private and another one for shared).
Approximate transfer duration: type the duration of the transfer, i.e. how long approximately this transfer will take.
Transfer pick-up and drop-off points. Click Add to specify the departure and destination points for a transfer. Within the pop-up window either type or select from the list the required city name and then the location – airport or station or hotel/address. In case you select airport or station – the list of corresponding locations will open for your selection. Note that both departure and destination points are mandatory:
In case you pick up tourists at several different points (for example this is shared transfer that collects passengers from several train stations), you can add another pick-up point.
To add another pick-up point, in the Pick-up point form, click Add. The Pick up point window appears. However it contains minor changes:
Fill in the required boxes the way it is described above. Locate mouse pointer into the Shift in time box and specify the time shift of the departure as compared to the departure time from the previous location.
Assume you plan to get passengers at several train stations. When you create a station-airport
transfer the time shift for the first station is set to 0 by default, while the time shift for the
second one should be specified. E.g. distance between the first and the second stations is 10km
and it takes 15 minutes to get to the second point. In case it should be set to +00:15 as shown in
the figure above, that means that the coach brings tourists to the second station in 15 minutes
after the first one. And after collecting passengers from both stations the coach will continue it’s
route to the airport.
Short description: briefly describe the transfer product here. The entered description will be displayed on Search Results page.
Description: enter any additional details on the transfer product. The information entered in the field will be displayed for tourists in the Detailed information on the transfer window. Here we recommend to
specify the details of meeting point (e.g. in what Terminal shall transfer wait for passengers or whether the driver meet them personally), whether the child seat is available, etc.Image: here you can upload the image of the transfer – how it should appear on search results and within the reservation details.
To upload a picture from your PC, in the Upload file group, clickAdd, browse to the picture you want to upload, click Open, and then click Upload.
To upload a picture from an external web-link, click the Upload via link form, locate mouse pointer into the bar and enter the required address, and then click Upload.
4. After you have finished to fill in all the details click Save. Your transfer will be saved into the system.
Creating the Catalogue of Vehicles
The next step of configuring transfers is to specify transfer categories: here you can differentiate your transfer services by categories or by the type of vehicle (e.g. standard car, luxury car, coach or bus).
To create a new transport category,
Open the required transfer.
On the Information tab, in the Catalogue group, click Create. The New Transport window appears:
In the New Transport window, enter the name of the transport category.
Click Save. The new category is created and is available for selection while setting transfer schedule.
Creating Tourist Categories
When you create shared transfers you can differentiate prices for different categories of tourists, for example set discounted price for children or seniors. In order to do that first of all you need to configure these categories. The Adult tourist category is created in the system by default.
To create a new tourist category go to Creating Tourist Categories section on the Tours page.
Setting Schedule
The next step is to specify the time of departure for transfers:
Open the required transfer product.
On the Information tab, in the Schedule group, click Create. The New
transport window appears:In the New transfer window, specify the following information:
Transport: select an item previously specified on the Catalogue tab.
Departure time: select any or fixed time. If Fixed time is selected, specify exact transfer departure time.
Driver language: specify the available languages the driver can speak.
Click to add other language.
Occupancy: specify min and max capacity of a vehicle.
Click Save.
In the Transport drop-down list, only the entries that you create in transfer directory are displayed.
Setting Tariffs
GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:
You can create a tariff first, and then operating within the settings of the tariff, add price-lists, discounts, commission plans and other regulation a particular service requires.
Alternatively, you can separately create price-lists, set discounts, develop commission plans and then link them to tariffs.
Let us have a closer look at each of the steps.
Configuring Transfer Tariffs
Tariff means combination of conditions for price offers – e.g. you can have:
Standard tariff with regular prices and ability to cancel without fees up to 1 day before the date of transfer;
Promotional tariff valid only for certain period with reduced prices, but non-refundable;
Early booking tariff valid only 60 days in advance;
etc.
To configure a tariff for a self-operated transfer,
On the Self-operated products menu, click Transfers.
In the profile of the required transfer, go to the Prices tab.
On the Prices tab, in the Tariff group, click the tariff name (e.g. Standard) if you want to edit it or Create to create a new one. The New tariff page appears: