Last update - v.8.3
Your own tours are created according to the common scheme and begin with
choosing the necessary category and entering general information about the
tour.
General Information
To create a new tour,
On the Self-operated products menu click Tours.
On the Tours page, click Create. The New tour page appears:
On the New tour page, specify the following information:
Name: type the name of the tour.
Supplier: select the tour service supplier.
Transaction currency: select the currency to use for settlements with supplier. The selected currency will also be used for configuring tariffs,
price-lists, setting penalties, etc.
Same board type: select the check box in case you do not allow different
board types for tourists of one room type.Destination locations: specify one or more destination locations:
Click Add. The Choose the city window appears:
In the window, locate mouse pointer into the box and start typing. After you
type 3 characters the system will display the list of suggestions containing the
defined characters. The items on the list are arranged by the alphabet. If you
do not see the required item in the list. type some more characters - it may
appear later.Alternatively, click Select from the list to select the destination place from
the drop-down.Click Add.
Duration: specify the tour duration - type the number of days the tour lasts
for.Short description: enter a brief tour description. The description will be
displayed on the Search results page.Description: enter a tour description. This description will be displayed in
the window with the detailed description of the tour.Picture: upload a picture characterizing the tour.
To upload a picture from your PC, in the Upload file group, click Add, browse to
the required picture, click Open and then click Upload.To upload a picture from an external web-source, click Upload via link to expand the form. Locate mouse pointer into the bar, enter the required web-link and click Upload.
4. Click Save.
Creating Tour Directory
You can organize categories of self-operated tours as directories and avoid
creating them for every tour. The directory contains the list of categories.
You can sort the categories by accommodation type, by extra services or by
any other criterion convenient for you.
For example, in case you create new tour categories and sort them by
accommodation type, all categories that are used for creating a new type of
accommodation during a particular tour are displayed in the directory.
They are added to the list of the standard categories and are available for
selection:
Creating Tourist Categories
You may differentiate prices for self-operated products depending on the
category of tourists who buy them. The Adult tourist category is created in the
system by default.
To create a new tourist category,
On the Self-operated products menu click Tours.
On the Information tab, in the Tourists group, click Create. The New
tourist window appears:
In the New tourist window, specify the following information:
Name: type the name of the category.
Category: select the category type - whether it refers to adults or
children.Default: generally the Adult tourist category is created automatically and
set as default. However you can change the default category selecting the
Default check box.Age: specify the age range acceptable for the category.
Please pay attention that in case you create several tourist categories (e.g. infant,
child), the age ranges should not overlap. Thus, in case age range for Infant is 0 to 2, the age
range for Child should start with 3 years old.
Description: describe the tourist category.
4. Click Save.
5. Click Close. The new tourist category is added to the list of available
categories.
Creating Accommodation Types
For self-operated tours you should specify all options of accommodation
available for tourists. To add a new accommodation type,
Open the required tour.
On the Information tab, in the Accommodation group, click Create. The
Accommodation window appears:
In the Accommodation window, specify the following information:
Name: locate mouse pointer into the box and type the name of the
accommodation option.Type: from the drop-down, select the accommodation type in regard to its
capacity, e.g. a single, double, family room, etc.Category: from the drop-down, select the accommodation option category.
The category list displays only the entries that your create in the tour directory.Description: locate mouse pointer into the text field and type the tour
description to display on the search results.Capacity: specify the room capacity for the accommodation type.
Click Save.
Calculating Accommodation capacity
While searching for available accommodation, the system always calculates the accommodation capacity of the room in the following sequence:
Main beds
Extra beds
Sharing places
The system first checks the availability of beds to accommodate adults and then checks the allocation availability for children. The total accommodation capacity consists of all main beds, extra beds and sharing places put together.
Example 1
Assume that you create a room where 4 people can be accommodated with three bed types available: two main beds, one extra bed. Moreover there is a possibility to accommodate one person without a bed:
You need to accommodate three adults and one child in this room.
According to the current rule, the system checks up available bed spaces in the following sequence:
First, the system checks if the mail beds are available. In case the rates for them are specified in a price-list, these beds are considered available. You can book them for 2 adults.
After this, the system checks the availability of extra beds and then - their rates. If the rate is specified in a price-list, this bed space is considered available. You can book the extra bed for an adult.
Finally the system checks the availability of the sharing place along with its rate. If the rate is specified in a price-list, this accommodation type is considered available. You can book a sharing place for a child.
Since you can accommodate 4 persons in the room and the price-list features all the respective rates, this option is considered available and the room is displayed in the search results.
Example 2
Let us have a look at the above described example from another respective.
Assume we need to accommodate three adults. The price-list however does not contain rates for an extra bed for an adult.
When the system successfully checks the availability of two main beds, it proceeds to extra beds. Since the price-list does not include rates for an extra bed for an adult (See the preceding figure), this accommodation type is considered unavailable. So is the whole room. In theory however the room can accommodate three adult guests on the following conditions: two guests on the main bed spaces + one person without a bed. Such a room is not displayed in the search results.
Example 3
When you accommodate children, there can be an exception from the rule described in example 2. For instance, you need to accommodate two adults and two children in a room with two standard beds, one extra bed and one shared space (accommodation without a bed). Then, even when the price-list rates arespecified for adults, but the adult age category allows to classify children as adults (for example, when the adult age category ranges from 0 to 90 years old), both children can be accommodated in the room but at the rates provided for adults.
Example 4
Assume that you want to create a family room where children can be accommodated on a sharing place.
The total number of available bed spaces of the room In order to avoid 3 adults from booking this room type you can use options of guest allocation in the room.
Please note that there is a necessity to list all possible allocation variations.