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To access ledgers, on the Finance menu, click Ledgers:
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. In the system, there are four major types of ledgers:
Company general ledger: reflects all financial information from the point of view of a tour operator and its internal tour agency, which are considered as one whole. The ledgers reflect all payments between a tour operator and its suppliers, internal tour agencies, and individuals buying the agency’s services.
Travel agent’s general ledger: reflects all financial information from the point of view of a travel agency. The ledgers reflect all payments between a travel agency and its clients (tourists) on the one hand, and also between travel agencies and tour operators on the other hand.
Tour operator’s general ledger: reflects all financial information from the point of view of a tour operator. The ledgers reflect all payments between a tour operator and its suppliers, internal and external travel agencies.
Supplier’s general ledger: reflects all financial information from the point of view of a supplier. The ledgers reflect all payments between a supplier and a tour operator.
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Income: estimated amount of earnings (including amounts already paid for the
reservations as well as prospective payments for unpaid reservations).Expense: your expenses on travel products from the internal suppliers and commission that you owe to the travel agencies.
Liability: the amount that your company owes to the creditor at the moment.
Assets: the amount due to your company (debts of your travel agencies, direct sales reservations unpaid by your tourists), including the current bank assets (earnings of the paid reservations).
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Assume that an agent books an offer for 1 000 EUR on Monday, with the ruble’s dollar’s rate to the euro 420,2095. Than 42 200 rubles 950 USD are transferred to the tour operator's bank account.
But as of the date of invoicing (on Tuesday) the rate changes and climb to 420,54 rubles 98 USD for 1 euro. That is why the amount of 140 rubles 30 USD should be additionally transferred to the tour operator's account (42 540 – 42 400980 USD-950 USD).
In case the rubledollar's rate to euro changes decreases by the time of Invoicing and drops to 420,20 rubles 95 for 1 euro, then the loss of 200 rubles 30 USD is reflected on the tour operator's account (the Edit Rate section).
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On the Finance menu, click Ledgers.
Select a ledger. The Ledger window appears.
Click the XLS icon
. All the ledger information is exported to Excel.
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