With the seat allotments you can indicate the number of seats that are currently available and specify the dates of service booking.
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To set seat allotments,
Select the necessary operation from the list (
is currently available via administration panel):
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You can select the following operations:
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Period (from - to): the period of time when the conditions are applied.
Days of the week: select All to choose the allotment conditions for the whole week. If you need to limit the availability of the service, for instance, set allotments for week-ends only, select the respective check boxes manually.
Sub-allotment: Creating sub-allotments allows you to specify different sales conditions within the allotment group provided by the supplier. Created sub-allotments are available in the Sub Allotment drop-down.To create a sub-allotment,
Click Create Sub Allotment. The Add Sub-allotment window appears:
Enter the name of the sub allotment.
Click Save. The sub allotment appears on the sub-allotment list.
Transport: Specify transport Category: Specify service category included into the allotment;
Service: Specify the service included into the allotment.
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When limiting the number of allocated units, select one of the following options:
Upon On request: during the booking you should make an additional request about the availability of the service from the supplier. Instant confirmation of the service is unavailable.
Unlimited: the number of services that can be booked is unlimited. This service is confirmed immediately.
Limited: the number of instantly confirmed services is limited. Once the allotment provided is exhausted, you can only make new bookings if the Allow Overbooking check box is selected. In this case the services are offered “upon request”, this means you have to contact the service supplier to check if the booking can be confirmed, if not, further bookings will be impossible.
The allotment management can be illustrated with the following example:
Suppose you have an agreement with the supplier on 25 allotments in the Guided city tour category to be booked from June 1 to June 30. To set this number of guaranteed allotments in the system:
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Click Create Allotment (see Group 1 in the figure below).
Set the time span from June 1 to 30
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Select the required allotment, category and excursion code
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In the Quantity group, click Limited and specify the number of allotments that you can offer
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Click Update
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The number of guaranteed seats that you set appears on on the diagram:
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and in a table report:.
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All conditions of the availability configured in this block are taken into account during the booking.
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