Self-operated transfers are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the transfer.
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Information
Creating a New Transfer
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When you create shared transfers you can differentiate prices for different categories of tourists, for example set discounted price for children or seniors. In order to do that first of all you need to configure these categories. The Adult tourist category is created in the system by default.
New tourist category
To create a new tourist category go to Creating Tourist Categories section on the Tours page.
Setting Schedule
The next step is to specify the time of departure for transfers:
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Open the required transfer product.
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On the Self-operated products menu click Transfers.
On the Information tab, in the Tourists group, click Create. The New transport tourist window appears:
In the New transfer tourist window, specify the following information:
Transport: select an item previously specified on the Catalogue tab.
Departure time: select any or fixed time. If Fixed time is selected, specify exact transfer departure time.
Driver language: specify the available languages the driver can speak.
Click
to add other language.Occupancy: specify min and max capacity of a vehicle.
Click Save.
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In the Transport drop-down list, only the entries that you create in transfer directory are displayed. |
>> Info added Creating Extra Services
You can specify Extra services that are offered for tourists. For instance, the tourist can rent a child seat or take a lunch.
To add an Extra service to a contract of a self-operated tour,
Open the required self-operated tour.
On the Information tab, click Extra services. The New Extra service window appears:
- In the New Extra service
Name: type the name of the category.
Category: select the category type - whether it refers to adults or children.
Default: generally the Adult tourist category is created automatically and set as default. However you can change the default category selecting the Default check box.
Age: specify the age range acceptable for the category.
Please pay attention that in case you create several tourist categories (e.g. infant, child), the age ranges should not overlap. Thus, in case age range for Infant is 0 to 2, the age range for Child should start with 3 years old.Description: describe the tourist category.
Click Save.
Click Close. The new tourist category is added to the list of available categories.
Setting Schedule
The next step is to specify the time of departure for transfers:
Open the required transfer product.
On the Information tab, in the Schedule group, click Create. The New transport window appears:
In the New transfer window, specify the following information:
Name: type the name of the Extra service.
Category: select the Extra service category. In case there is no suitable option, select Other.
Offer this Extra service: In the group, specify the conditions of the Extra service availability.
In case you want the service to be available for all event services, click always.
Alternatively, in case you want to restrict the service availability, click only when booking the following accommodation.
Price per: In the group, specify the method of price calculation: either per service or per tourist. In case you select per service, while creating price- lists for Extra services, you will be asked to specify the price for the Extra service itself irrespective of the number of tourists who books the service.
In case you select per tourist, the total price for the Extra service is the sum of the prices payed by the tourists who buy the service.Service provider: specify the organization that provides the Extra service either a supplier or a tour operator.
Description: locate mouse pointer into the text field and type the extra service description to display on the search results.
Click Save. The Extra service is added to the list of available Extra services and displayed on the Extra services page.
>> Info added Uploading photo
You can demonstrate the transfer car by showing it with the images. To add the images to the description of your transfer, do the following.
Uploading images from your PC
To upload an image from your PC,
On the Photo tab, in the Upload File group click Add.
Browse to the image you want to upload, and click Open.
Click Upload.
Select the respective image category from the drop-down list below the
image.Click Save.
Uploading an image from the Internet
To upload an image from the Internet,
- On the Photo tab, click Upload via link
Transport: select an item previously specified on the Catalogue tab.
Departure time: select any or fixed time. If Fixed time is selected, specify exact transfer departure time.
Driver language: specify the available languages the driver can speak.
Click
to add other language.Occupancy: specify min and max capacity of a vehicle.
Click Save.
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In the Transport drop-down list, only the entries that you create in transfer directory are displayed. |
>> Info added Creating Extra Services
You can specify Extra services that are offered for tourists. For instance, the tourist can rent a child seat or take a lunch.
To add an Extra service to a contract of a self-operated tour,
Open the required self-operated tour.
On the Information tab, click Extra services. The New Extra service window appears:
In the New Extra service window, specify the following information:
Name: type the name of the Extra service.
Category: select the Extra service category. In case there is no suitable option, select Other.
Offer this Extra service: In the group, specify the conditions of the Extra service availability.
In case you want the service to be available for all event services, click always.
Alternatively, in case you want to restrict the service availability, click only when booking the following accommodation.
Price per: In the group, specify the method of price calculation: either per service or per tourist. In case you select per service, while creating price- lists for Extra services, you will be asked to specify the price for the Extra service itself irrespective of the number of tourists who books the service.
In case you select per tourist, the total price for the Extra service is the sum of the prices payed by the tourists who buy the service.Service provider: specify the organization that provides the Extra service either a supplier or a tour operator.
Description: locate mouse pointer into the text field and type the extra service description to display on the search results.
Click Save. The Extra service is added to the list of available Extra services and displayed on the Extra services page.
>> Info added Uploading photo
You can demonstrate the transfer car by showing it with the images. To add the images to the description of your transfer, do the following.
Uploading images from your PC
To upload an image from your PC,
On the Photo tab, in the Upload File group click Add.
Browse to the image you want to upload, and click Open.
Click Upload.
Select the respective image category from the drop-down list below the
image.Click Save.
Uploading an image from the Internet
To upload an image from the Internet,
On the Photo tab, click Upload via link to expand the form.
Locate mouse pointer into the box and enter the web source where the required image is stored.
Click Add if you need to add several images.
Click Upload. The image is uploaded and displayed on the Search results, as well as in the Detailed transfer description window.
Click Save.
Prices
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New Tariff setting
GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:
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Let us consider the constituents to be filled in on the Tariff page.
Price-Lists
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To create new price list follow the Price-list section on the Tours page.
Specify prices for transfers.
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In case the price is the same for all the services is selected, one single price rate is set for the service irrespective of the type of vehicle or the schedule.
In case the price depends on the service, you should specify a separate price rate for every created transfer category. (For more information, please see Creating the Catalogue of Vehicles.)
In case the price depends on the service and the time is selected, you should
specify a separate price rate for the types of vehicles taking their schedule
into consideration too.Click Save.
Setting price-lists for customers and suppliers
To set up price-list customers and suppliers go to Setting price-lists for customers and suppliers section on the Tours page.
>> Info added Setting Commission plan
To set up commission plan,
On the Tariff page, click Commission to expand the form.
Click Add commission. A Commission window appears:
In the Commission window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate commission plan, select the required one from the drop-down.
In case you create a tariff first, click Create commission. The New commission window appears:
On the General information tab, specify the commission name, as well as the period when it is active and the description.
Click Save and proceed to the Price-lists for Commission tab.
On the Price-lists for Commission tab, specify the rates and the availability of Extra services:
Specify,
Currency for commission calculation is the currency in which the commission is set. By default the base currency of the hotel is used. But you can change it to any other value.
Commission per:
Service: specify single commission for the whole service.
Tourist: specify single commission for one person.
Choose the transfer type radio-button from the Commission applied for the following transfer types section.
Commission for extra services.
8. Click Save.
Creating Penalties
To set up Penalties rules go to Creating Penalties section on the Tours page.
Setting Terms of Use
To set up Terms of Use go to Setting Terms of Use section on the Tours page.
>> Info added Setting Discounts
To connect a discount to a tariff,
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On the Tariff page, click Discounts to expand the form. The following form appears:
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Click Add. The Discounts window appears:
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setting
Click the Price-lists bar to expand the form. The following form appears:
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To connect a price-list you need to:
Specify price-lists for working with your suppliers and clients.
Add corresponding price-lists to the tariff.
To add a price-list click Add price-list. The Price-lists window appears:
In case you already have created a price-list, select the required one from the drop-down.
In case you have not created a price-list previously, select Create price-list from the drop-down. After you click Create price-list, the New price-list window appears:
On the General information tab, specify the name of the price-list and specify the days of the week on which it will be valid. If needed, you can create different price-lists for week days and weekends.
Click Save and proceed to the Prices tab.
On the Prices tab, select the method of price calculation (considering the service and tourist category) and specify the rates for all trips and categories of tourists:
In case the price is the same for all the services is selected, one single price rate is set for the service irrespective of the type of vehicle or the schedule.
In case the price depends on the service, you should specify a separate price rate for every created transfer category. (For more information, please see Creating the Catalogue of Vehicles.)
In case the price depends on the service and the time is selected, you should
specify a separate price rate for the types of vehicles taking their schedule
into consideration too.
Click Save.
Setting price-lists for customers and suppliers
If you’re going to use only your net price-list (based on your contract with supplier) and add markup for your clients within the settings of your sales channels – then within configuration of your transfer select the option Use the same price-lists for both customer and supplier:
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If you want to set separate price-lists for customers and suppliers (not via logic of applying markups, but create absolutely different prices), click Use net price-lists for supplier and gross price-lists for customer. Separate forms for net and gross price-lists appear:
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>>If you want to include taxes for customers and suppliers, then in tariff settings you can select the option "Taxes included":
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If you want to create a new tariff that differs little from existing ones, then in tariff settings you can select the option "Inherit prices from the following tariff" and add only some changes to new tariff:
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>> Info added Commission setting
To set up commission plan,
On the Tariff page, click Commission to expand the form.
Click Add commission. A Commission window appears:
In the Commission window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate discountcommission plan, select the required one from the drop-down.
In case you create a tariff first, click Create discountcommission. The New discount commission window appears:
In the New discount window, specify the following information:
Name: locate mouse pointer int the box and type the name of the discount plan.
Discount is equal: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount. Choose the option from the list Discount type who will be provided by.
Supplier's discount: A discount that is provided by a supplier and is calculated from the net price;Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.Restrictions on transport: specify whether to apply the discount for all transport or for the selected transport only. To restrict the set of routes, click only for selected transport. The additional form appears. Click Select a transport. The selection window appears. Select the routes on which to apply the discount.
Restrictions on tourists: specify whether the discount is applied for all tourists or for groups consisting of a particular number of persons only. Click the required option and specify the number of persons in the group if needed.
Click Save.
Discount period: specify the period when the discount is active.
Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always:This is discount applies regardless of tariff.You can add any number of discounts to the tariff. Note that In this case the effective periods of different discounts can overlap. For this purpose you need to specify whether all discounts, only one discount or the best discount should be applied:
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To make any corrections to a created discount, select the required one from the drop-down |
>> Info added Setting Price-Lists for Extra services
In Price-lists for Add. services group, click Add price-list. The Price-lists for Extra services window appears:
From the drop-down select the item of your choice. Specifically,
If you have already created price-lists for Extra services, click the required one.
In case you have no price-lists for Extra services created, select Create price-list for Extra service from the drop-down.
The New price-list for add. service window appears:
On the General information tab, specify the price-list name, as well as the period when it is active and the description.
Click Save and proceed to the Price-lists for Extra services tab.
On the Price-lists for Extra services tab, specify the rates and the availability of Extra services:
Specify the following information:
Availability: select the conditions for service booking.
The following items are available:mandatory: a tourist must book the Extra service, when booking the main service.
optional: the service is offered to a tourist while booking the main service, but it is not mandatory.
not available: the service is unavailable for booking and is not offered to a tourist.
Include into cancellation charges: specify whether the price for an Extra service is included into the penalty charge in case the offer is canceled. If the check box is selected a tourist is charged along with the penalty of the accommodation price.
Include into mark-up and commission: select the check box in case you want a rate for an Extra service to be included into the mark-up and commission. In case the option is selected, the markup and commission, that you set in the contract settings, are used for calculation of the final price of the service. For the service reservation fee, markups and commissions are not required.
Price: In the Price column specify the price of the Extra service. The payment currency is the contract currency that is specified in the Contract tab of the corresponding event. You may enter the price both in currency units and in per cents. If you click the per cent button, the additional drop-down appears. From the drop-down, select the price conditions (either the first night or the total price) on base of which the rate for the Extra service will be calculated.
7. Click Save.
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When you create a price-list for Extra services, make sure that its validity terms coincide |
When Extra services are booked, their prices are calculated on the basis of the service rate valid on the check-in date.
Setting Tags
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On the General information tab, specify the commission name, as well as the period when it is active and the description.
Click Save and proceed to the Price-lists for Commission tab.
On the Price-lists for Commission tab, specify the rates and the availability of Extra services:
Specify,
Currency for commission calculation is the currency in which the commission is set. By default the base currency of the hotel is used. But you can change it to any other value.
Commission per:
Service: specify single commission for the whole service.
Tourist: specify single commission for one person.
Choose the transfer type radio-button from the Commission applied for the following transfer types section.
Commission for extra services.
8. Click Save.
Penalties setting
To connect a penalty plan to a tariff,
On the tariff page, click Penalties to expand the form. The following form appears:
Click Add. The Penalties window appears:
From the Name of the penalty to be applied within the indicated tariff drop-down, select the item of your choice. Specifically,
In case you have previously created a separate penalty plan, select the required one from the drop down.
In case you create a tariff first and have no penalty plans created, click Create. The New penalty window appears:
In the window, specify the following information:
Name: type the name of the penalty plan.
Description: in the text field describe the penalty plan.
Cancellation terms: in the group specify the conditions for penalties application and the cancellation charges:
from the drop-down select the number of days before the check-in date when the penalties are applied.
select whether to calculate penalties in currency units or in per cent from a certain sum.
in case the penalties are calculated in per cents, specify the price from which they are calculated: total price or a price for a particular number of nights/days.
To add another penalty rule, click Add button (
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Penalties are active during: in the group, specify the tariff for which the penalty plan will be applied and the terms of its application.
Click Save.
Terms of Use setting
To connect the terms of use to a tariff,
On the Tariff page, click Terms of use to expand the form. The following form appears:
Click Add. The Terms of use window appears:
In the Terms of use window, specify the list of conditions under which the tariff is applied. You can link the tariff to one, several or all specified conditions. In the latter case the tariff is applied only if all the conditions are observed. Specifically,
Early booking: the tariff only applies if a customer books a service the specified number of days before the service start date.
Booking occurs at the day of the specified interval: the tariff applies if a customer books a service any day within the specified interval.
Min/max duration: the tariff applies if the period of booking corresponds to the specified minimal and maximal duration.
Click Save.
>> Info added Discounts setting
To connect a discount to a tariff,
On the Tariff page, click Discounts to expand the form. The following form appears:
Click Add. The Discounts window appears:
In the Discounts window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate discount, select the required one from the drop-down.
In case you create a tariff first, click Create discount. The New discount window appears:
In the New discount window, specify the following information:
Name: locate mouse pointer int the box and type the name of the discount plan.
Discount is equal: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
Discount period: specify the period when the discount is active.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount.
Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always:This is discount applies regardless of tariff.Choose the option from the list Discount type who will be provided by.
Supplier's discount: A discount that is provided by a supplier and is calculated from the net price;Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.
Restrictions on transport: specify whether to apply the discount for all transport or for the selected transport only. To restrict the set of routes, click only for selected transport. The additional form appears. Click Select a transport. The selection window appears. Select the routes on which to apply the discount.
Restrictions on tourists: specify whether the discount is applied for all tourists or for groups consisting of a particular number of persons only. Click the required option and specify the number of persons in the group if needed.
Click Save.
You can add any number of discounts to the tariff. Note that In this case the effective periods of different discounts can overlap. For this purpose you need to specify whether all discounts, only one discount or the best discount should be applied:
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To make any corrections to a created discount, select the required one from the drop-down |
>> Info added Price-Lists for Extra services setting
In Price-lists for Extra services group, click Add price-list for Extra services. The Price-lists for Extra services window appears:
From the drop-down select the item of your choice. Specifically,
If you have already created price-lists for Extra services, click the required one.
In case you have no price-lists for Extra services created, select Create price-list for Extra service from the drop-down.
The New price-list for extra service window appears:
On the General information tab, specify the price-list for extra services name, as well as the period when it is active and the description.
Click Save and proceed to the Price-lists for Extra services tab.
On the Price-lists for Extra services tab, specify the rates and the availability of Extra services:
Specify the following information:
Availability: select the conditions for service booking.
The following items are available:mandatory: a tourist must book the Extra service, when booking the main service.
optional: the service is offered to a tourist while booking the main service, but it is not mandatory.
not available: the service is unavailable for booking and is not offered to a tourist.
Include into cancellation charges: specify whether the price for an Extra service is included into the penalty charge in case the offer is canceled. If the check box is selected a tourist is charged along with the penalty of the accommodation price.
Include into mark-up and commission: select the check box in case you want a rate for an Extra service to be included into the mark-up and commission. In case the option is selected, the markup and commission, that you set in the contract settings, are used for calculation of the final price of the service. For the service reservation fee, markups and commissions are not required.
Price: In the Price column specify the price of the Extra service. The payment currency is the contract currency that is specified in the Contract tab of the corresponding event. You may enter the price both in currency units and in per cents. If you click the per cent button, the additional drop-down appears. From the drop-down, select the price conditions (either the first night or the total price) on base of which the rate for the Extra service will be calculated.
7. Click Save.
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When you create a price-list for Extra services, make sure that its validity terms coincide |
When Extra services are booked, their prices are calculated on the basis of the service rate valid on the check-in date.
Setting Tags
Every new product or tariff has a “public” tag by default. This means that they are available for search and booking for all customers.
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However, you can create additional tags. In this case, if a products or a tariff contains at least one additional tag along with the “public” tag, the conditions of the additional tag are applied to them.
For instance, if you add the “private” tag to the product, it is only displayed in search results for the customers that have access to the “private” products according to the contract. This means that the customer contract must contain either the “private” tag, or several tags, including the mentioned above, for example: the "public" and "private" tags. The product is unavailable for customers if the “private” tag is not included in their tag list.
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Please remember, that in order to manage product availability through tags you should list them in the customer contract in the same way. |
Availability
Setting allotments
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