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Accommodations - is lodging capabilities you can create for allocating your tourists. In the system this section is called 'Hotels' but within it you can create different kinds of accommodation - hotels, villas, apartments, etc.
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On the Navigation bar point to Selfoperated products, and click Hotels.
In the list of self-operated hotels click the one of your choice.
On the Contract tab, in the Information group, click Associate with an existing hotel:
The Associate with an existing hotel window appears:
In the window search for a hotel description using the search form at the top. Specify the following search criteria:
Source of description: from the drop-down, select the source to import the description from. You can choose either any of the connected external suppliers, or select Own description to search for descriptions already stored in GP Travel Enterprise.
Country: from the drop-down, select the country where the required hotel is located.
City: after you have chosen the country, select the city of the hotel’s location from the drop-down.
Category: select the hotel category (the number of stars) from the dropdown.
Name: locate mouse pointer into the box and enter the name of the hotel description you search for.
Click Search. The list of hotel descriptions fitting your search criteria is displayed below the search form:
Click the required hotel description. The hotel contract is now associated with the selected hotel description.
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Conditional Commissions for Hotels —
is an alternative way of tracking commissions being obtained from suppliers for selfoperated products. To the contrary of regular commissions that can be specified as a part of tariffs and are calculated for every reservation, the conditional commissions depend on turnovers – the more you sell, the higher commission you get.
To create Conditional commissions,
Open the profile of the required self-operated product.
On the Information tab, in the Conditional commissions group, click Create. The New conditional commissions window appears:
In the New conditional commissions window, specify the following information:
Name: locate mouse pointer into the box and type the name of the commission.
Commission amount: specify the amount of the commission.
The commission is active: specify the active period of conditional commission.
Description: locate mouse pointer into the text field and describe the category you are creating.
Click Save and Close.
Prices
GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:
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Creating price-lists
Creating price-lists for Extra services and Surcharges
Creating discounts
Setting commission plans
Setting penalties.
Let us have a closer look at each of the steps.
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Tarriff
To create a new tarriff,
Open the profile of the required self-operated product.
On the Prices tab, in the Tarriffs group, click Create. The New tourist window appears:
Select the language of configuration.
Click the button of your choice to select the language.
🗒 Please note that if you switch the language of configuration you have to reenter the information once again in the new language.Pay attention the Active check box is selected. Otherwise the new tariff will be saved and available for viewing, but won't function.
Locate mouse pointer into the Name box and type the full name of a tariff.
Locate mouse pointer into the Contract number box and enter the contract number for the tariff to be connected to.
Select the Hide from clients checkbox in order to hide the name of the tariff from end customers.
Locate mouse pointer into the Description for internal use box and type the tariff description. This description will be displayed on the list of the tariffs that are created for the hotel.
Locate mouse pointer into the Description field and describe the peculiarities of the tariff.
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Several price-lists can be useful, when some of your suppliers apply complicated pricing schemes. In this case the gross price of the seat can’t be set by adding a common mark-up to a net price as usual, but is set separately for different service classes, tourist categories, etc. For better distinction of your price lists and price types we recommend to add "gross" and "net" to their titles correspondingly. You can set the price-lists that are used for working with clients and suppliers in the tariff settings.
If you want to include taxes for customers and suppliers, then in tariff settings you can select the option "Taxes included":
If you want to create a new tariff that differs little from existing ones, then in tariff settings you can select the option "Inherit prices from the following tariff" and add only some changes to new tariff.
If you want to set daily rates, click Use daily rates.
If you use the same price-lists for both a customer and a supplier, click Use the same price-lists for both customer and supplier.
If you use different price-lists for customers and suppliers, click Use net price-lists for supplier and gross price-lists for customer. Separate forms for net and gross price-lists appear:
If initially you click Use the same price-lists for both customer and supplier, add the price-list to the tariff and click Use net price-lists for supplier and gross price-lists for customer, your price-list is displayed in the Net price-lists group.
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The net-price of the service (the amount that is paid to a supplier) is equal to the price in the price-list after minus the supplier’s discount and tour operator’s commission, which is calculated according to the actual commission plan:
Net price = The price in the price-list – Supplier’s discount – Tour operator’s commissionThe gross-price (the price for a tourist) is equal to the net-price with the tour operator’s mark-up minus supplier’s and tour operator’s discounts:
Gross price = The price in the price-list + tour operator’s mark-up – supplier’s discount – tour operator’s discount
If you click Use net price-lists for supplier and gross price-lists for customer when editing the tariff, the price calculation will be implemented in the following way:
The net-price of the service (the amount that is paid to a supplier) is equal to the price, specified in the "net" price-list minus supplier’s and tour operator’s discounts:
Net price = The price in the price-list with net-prices – Supplier’s discount – Tour operator’s commissionThe gross-price (the price for a tourist) is equal to the price, specified in the "gross" price-list with the tour operator’s mark-up minus tour operator’s discount:
Gross price = The price in the price-list with gross-prices – Tour operator’s discount + Tour operator’s mark-up
If you choose Use net price-lists for supplier and gross price-lists for customer and the price-list does not affect certain dates, all offers for this date are not displayed in the search results.
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On the tariff page, click Penalties to expand the form. The following form appears:
Click Add. The Penalties window appears:
From the Name of the penalty to be applied within the indicated tariff drop-down, select the item of your choice. Specifically,
In case you have previously created a separate penalty plan on the Prices tab, select the required one from the drop-down.
In case you create a tariff first, click Create. The New penalty window appears.
Fill in the required information the way it is described in Penalties.
Click Save. The new penalty plan is added to the tariff.
Board types
In the Board types group, define which of the previously created board types should be displayed on the Search results page and which should be displayed as alternatives.
To specify the board types for the tariff,
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To make any corrections to a created discount, select the required one from the dropdown and click 🔎. The Discount window appears where you can make the required corrections.
Sub-allotments: There is no Sub-allotments in Tarriff anymore
Tags
Every new product or tariff has a “public” tag by default. This means that they are available for search and booking for all customers.
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Go to Selfoperated products and click Hotels.
In the list of created self-operated accommodations, click the required one.
On the Prices tab, click Price-lists, and then click Create.
While creating price-lists for accommodation, the first step is to select a price-list type.
There are the following price-list types to choose from:Original(price per pax, board type inclusive): prices are calculated for an adult tourist, the board type is already included in the allocation price. Prices for allocating different tourist types on extra places are calculated from the price per an adult with the same board type and accommodation.
Pensionate (price per pax, board type inclusive): prices are set per tourist, the board type is already included. Prices for allocating different tourist types on extra places are calculated from the price per the same board type for an adult on the main place.
Pensionate (price per room, board type inclusive): prices are set per room independently from the number of tourists, the board type is already included. Allocation prices for different board types are calculated from the prices per basic board type of the room.
Hotel (price per room, extra charge for board type): prices are set per room independently from the number of tourists. Boarding prices are set separately from allocation prices.
Hotel (price per pax, extra charge for board type): prices for different board types are calculated per tourist and are set separately from the accommodation price. Allocation prices for different tourist types on extra places are calculated from prices per an adult on the main place.
Click the required price-list type and click Continue. The New price-list window appears:
In the New price list window, the information to be specified is arranged ontwo tabs:
General Information;
Prices for accommodation.
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If you want to use different rates for work days and week-ends during one season (for example, from September 1 to December 31, 2025) you should create two price-lists with the same duration terms but configured for different days of the week.
While adding prices, you can use fixed rates or mathematical functions. In the former case, the cell that is basic for further calculations, is highlighted in gray. When applying functions the basic rules are as follows:
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When configuring Original and Pensionate (price per pax) price-lists, the price per room is set for every tourist separately. A cell with a rate for an adult on a main bed is used to calculate accommodation price for a particular room. The rates for other types of tourists, room types and board types are calculated in compliance with the above mentioned rules rules. When creating Original or Pansionate price-lists, you need to fill in the rates for every existing room and board type for every tourists category. Locate mouse pointer into the corresponding boxes and type the rate to apply for the calculation for a certain room/board/tourist type.  |
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With GP Travel Enterprise you can calculate the total price of accommodation in two different ways depending on the accommodation unit:
Let’s examine the difference between two pricing approaches on the following example: For example a tourist books a single room for the period from April 1 to 5. The price of every single night here is:  When the total accommodation price is calculated by addition of all nights, the total accommodation price for a tourist is calculated by addition of the prices of every night: If the total accommodation price is calculated by the price of the first night, the total accommodation price for a tourist is calculated by the price of the first night multiplied by the number of nights of stay: The price calculated on this stage is displayed to a tourist on the hotel search results page. Let’s examine the way each pricing method works. |
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Fill in the general information for such a price-list specifying its name, applicable tariff, the period and description (optionally):
Configure prices for the surcharges:
Meal types depending on the board plans indicated in the hotel's contract.
Additional surcharge for room types. Due to the fact that setting prices for hotels can often depend on surcharges or reductions to / from the base price, for example, a surcharge for a category or discount for single occupancy, it is possible to calculate price per room based on chosen room type.
Go to Daily rates and open the Room types tab. It is needed to indicate the base room type and assign it to the rooms that are meant to inherit its price:
Following this step, the surcharges have to be specified in the price-list:
Extra charge for extrabed or / and sharing place:
Discounts / surcharges for special accommodations at main beds and length of stay:
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Assume that, you create an accommodation discount for the Early booking tariff, where the discount is not applicable to meals. Here the following conditions should be met:
The accommodation discount for adults that book main bed in a double room - 20%. The discount calculation is based on accommodation price only. A tourist books main bed accommodation in a double room with breakfast. We need to calculate the amount of the discount.
Thus, if the RO board type was set by default, the system still views it as one of the board types that can also be used to calculate a discount. |
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Assume that we need to create a board discount meeting the following conditions:
The board discount for adults who book main bed accommodation in a double room - 20%. The discount is calculated on the basis of the price of the meals. A tourist books a double room with breakfast and main bed accommodation. We need to calculate the amount of the discount:
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Assume that we need to create an accommodation discount that is based on the accommodation price as well as on the board price and should meet the following conditions:
The board and accommodation discount for adults who books main bed accommodation in a double room - 20%. The discount is calculated on the basis of the prices of meals and accommodation put together. A tourist books a double room with breakfast and main bed accommodation. We need to calculate the amount of the discount.
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Calculating discounts for the Pensionate price-list
When using the Pensionate price list, meals are included in the accommodation price. In view of that, the discount, based on the "Accommodation + meals" calculation, is applied to the hotels with the Pensionate price-lists in most cases.
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Assume that, you create an accommodation discount for the Early booking tariff, where the discount is not applicable to meals. Here the following conditions should be met:
The accommodation discount for adults that book main bed in a double room - 20%. The discount calculation is based on accommodation price only. A tourist books main bed accommodation in a double room with breakfast. We need to calculate the amount of the discount.
Thus, if the RO board type was set by default, the system still views it as one of the board types that can also be used to calculate a discount. |
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Assume that we need to create a board discount meeting the following conditions:
The board discount for adults who book main bed accommodation in a double room - 20%. The discount is calculated on the basis of the price of the meals. A tourist books a double room with breakfast and main bed accommodation. We need to calculate the amount of the discount:
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Assume that we need to create an accommodation discount that is based on the accommodation price as well as on the board price and should meet the following conditions:
The board and accommodation discount for adults who books main bed accommodation in a double room - 20%. The discount is calculated on the basis of the prices of meals and accommodation put together. A tourist books a double room with breakfast and main bed accommodation. We need to calculate the amount of the discount.
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Calculating discounts for the Hotel price-list
In the Hotel price-list the board and accommodation prices are set separately.
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Assume that we need to create an accommodation discount for the Early booking tariff. It is based on the accommodation price only and should meet the following conditions: Tourist type: adult Room type: double, main bed accommodation (1 000 RUB) Board type (by default): BB (300 RUB) Early booking tariff settings: do not offer RO board type The accommodation discount for adults who book main bed accommodation in a double room - 10%. The discount is calculated on the basis of the accommodation price. A tourist booked a double room with breakfast, main bed accommodation. We need to calculate the amount of the discount.
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Assume that we need to create a board discount, that should meet the following conditions:
The board discount for adults who book main bed accommodation in a double room - 10%. The discount is calculated on the basis of the board price. A tourist books a double room with breakfast and main bed accommodation. We need to calculate the amount of the discount:
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Assume that we need to create an accommodation discount that is based on the accommodation price as well as on the board price and should meet the following conditions:
The board and accommodation discount for adults who book main bed accommodation in a double room - 20%. The discount is calculated on the basis of the prices of board and accommodation put together. A tourist books a double room with breakfast and main bed accommodation. We need to calculate the amount of the discount: Board and accommodation price: 1 000 RUB + 300 RUB = 1 300 RUB The amount of the board and accommodation discount: 1300 RUB * 20% = 260 RUB The accommodation price minus accommodation and board discount: 1 300 RUB - 260 RUB = 1 040 RUB
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Room price for a tourist (amount that a tourist pays to a tour operator): | 1 000 RUB – 10% = 900 RUB |
Amount to be paid to a supplier: | 900 RUB – 20% = 720 RUB |
The tour operator’s revenue: | 900 RUB – 720 RUB = 180 RUB |
Calculating tour operator’s discount
Assume that the supplier offers a double room at 1 000 RUB with no discounts, but the tour operator provides a tourist with a 25% discount at his own expense. The tour operator’s commission here is 20%.
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Room price for the tourist (amount that the tourist pays to the tour operator): | 1 000 RUB – 25% = 750 RUB |
The amount due to be paid to the supplier: | 1 000 RUB – 20% = 800 RUB |
Expenses of the tour operator: | 750 RUB – 800 RUB = – 50 RUB |
As we see, such a great discount costs only 50 RUB to the tour operator.
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Room price for the tourist (amount that the tourist pays to the tour operator): | 1 000 RUB – 10% – 25% = 675 RUB |
Amount due to the supplier: | 1 000 RUB – 10% – 20% = 720 RUB |
Expenses of the tour operator: | 675 RUB – 720 RUB = – 45 RUB |
Penalties
For self-operated accommodation, you can set cancellation charges and the terms of their application. Cancellation charges can be set for all the selfoperated products. The cancellation charges for all the products are created according to common scheme with minor differences. We will cover the process of creating cancellation charges in the subsequent section.
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On the Navigation menu, point to a self-operated product of your choice and click it.
In the profile of the required product, on the Prices tab, click Penalties.
Click Create. The New penalty window appears:
In the window specify the following information:
Name: locate mouse pointer into the box and type and type the name of the penalty plan.
Description: in the text field describe the penalty plan.
Cancellation terms: in the group specify the conditions for penalties application and the cancellation charges:
from the drop-down select the number of days before the service start date when the penalties are applied.
select whether to calculate penalties in currency units or in per cent from a certain sum.
in case the penalties are calculated in per cents, specify the price from which they are calculated: total price or a price for a particular number of nights/days.
ℹ To add another penalty rule, click Add button
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Penalties are active during: in the group, specify the tariff for which the penalty plan will be applied and the terms of its application. In case you have not yet set any tariffs, you can leave this group empty and configure penalty application later, on the Tariff settings page.
Click Save.
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On the Selfoperated products tab click Hotels.
Select the desired hotel from the list.
Click the Price-lists for Extra services tab.
Click Create button. The new window appears:
In the General Information tab, specify the price-list name and days of the week when it is applied. You can also create different price-lists for week days and week-ends.
🗒 Validity period of a price-list is specified when a price-list is added to the tariff.On the Price-list for Extra Services tab, specify the prices and availability for services:
Price calculation: select a method of calculation of the final price of the service.
Availability: set the availability of the service for booking. You need to select and set one of the following values:
Mandatory- the service must be purchased obligatorily by the tourist when booking the room.
Optional- the service is offered to a tourist during the booking, but it is not mandatory.
Not available- the service is unavailable for booking and is not offered to a tourist. The default value is set to Optional. Note. If Unavailable is selected, the Price and Include in Penalty Charge boxes are unavailable.
Include into cancellation charges: if the offer is canceled, the price of the extra service is included in the penalty charge. The charge is applied to the tourist along with that of the accommodation price.
Include into mark-up and commission: the markup and commission, that you set in the contract settings, are used for calculation of the final price of the service. For the room reservation fee, markups and commissions are not required.
Price: the price of the service. The payment currency is the hotel contract currency that is specified in the Contract tab of the respective hotel. You can taking into account not only meal, but also additional allocation type. Now calculations are available with the following conditions:
apply to all allocation types (main bed + extra bed + sharing place);
apply only to allocation;
apply different percent amount to allocation and to meal type.
Click Save.
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Go to Self-operated products and click Hotels.
In the table of results, in the name column, click the required accommodation. The accommodation contract appears:
In order to edit accommodation contract,
Go the required tab and click Edit to switch to editing mode.
Make necessary corrections.
Click Save.
In order to edit accommodation description,
click View the hotel description.
The accommodation description page appears:
On the accommodation description page, go to the required tab (e.g. Detailed description, Location, etc.) and click Edit to switch to editing mode.
Make necessary corrections.
Click Save.
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Go to Self-operated products and click Hotels.
In the table of found entries, click the required one. The accommodation contract appears:
Click Edit to switch to editing mode.
Click Associate with a new hotel description in order to create a new description for the accommodation contract. Fill in the information on the tabs as it was described in Creating a New Accommodation Description.
Alternatively, click Associate with an existing hotel description to select a new description from the list of previously created or import a hotel description from external suppliers. To search for description follow the steps described in Creating a New Contract for Existing Accommodation.
Click Save.
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Open the contract of a required accommodation:
Click Edit.
Clear the Active check-box. The accommodation will be moved to archive.
Click Save.
The deactivated hotels are not deleted permanently. They are moved to archive and can be restored. To view archived entries, in the table of selfoperated accommodation, click Archive:
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