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Self-operated transfers are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the transfer.
Information
Creating a New Transfer
To create a new self-operated transfer product,
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4. After you have finished to fill in all the details click Save. Your transfer will be saved into the system.
Creating the Catalogue of Vehicles
The next step of configuring transfers is to specify transfer categories: here you can differentiate your transfer services by categories or by the type of vehicle (e.g. standard car, luxury car, coach or bus).
To create a new transport category,
Open the required transfer.
On the Information tab, in the Catalogue group, click Create. The New Transport window appears:
In the New Transport window, enter the name of the transport category.
Click Save. The new category is created and is available for selection while setting transfer schedule.
Creating Tourist Categories
When you create shared transfers you can differentiate prices for different categories of tourists, for example set discounted price for children or seniors. In order to do that first of all you need to configure these categories. The Adult tourist category is created in the system by default.
To create a new tourist category go to Creating Tourist Categories section on the Tours page.
Setting Schedule
The next step is to specify the time of departure for transfers:
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In the Transport drop-down list, only the entries that you create in transfer directory are displayed. |
>> Info added Creating Extra Services
You can specify Extra services that are offered for tourists. For instance, the tourist can rent a child seat or take a lunch.
To add an Extra service to a contract of a self-operated tour,
Open the required self-operated tour.
On the Information tab, click Extra services. The New Extra service window appears:
In the New Extra service window, specify the following information:
Name: type the name of the Extra service.
Category: select the Extra service category. In case there is no suitable option, select Other.
Offer this Extra service: In the group, specify the conditions of the Extra service availability.
In case you want the service to be available for all event services, click always.
Alternatively, in case you want to restrict the service availability, click only when booking the following accommodation.
Price per: In the group, specify the method of price calculation: either per service or per tourist. In case you select per service, while creating price- lists for Extra services, you will be asked to specify the price for the Extra service itself irrespective of the number of tourists who books the service.
In case you select per tourist, the total price for the Extra service is the sum of the prices payed by the tourists who buy the service.Service provider: specify the organization that provides the Extra service either a supplier or a tour operator.
Description: locate mouse pointer into the text field and type the extra service description to display on the search results.
Click Save. The Extra service is added to the list of available Extra services and displayed on the Extra services page.
>> Info added Uploading photo
You can demonstrate the transfer car by showing it with the images. To add the images to the description of your transfer, do the following.
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On the Photo tab, click Upload via link to expand the form.
Locate mouse pointer into the box and enter the web source where the required image is stored.
Click Add if you need to add several images.
Click Upload. The image is uploaded and displayed on the Search results, as well as in the Detailed hotel description window.
Click Save.
Prices
Setting Tariffs
GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:
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Let us consider the constituents to be filled in on the Tariff page.
Price-Lists
To create new price list follow the Price-list section on the Tours page.
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In case the price is the same for all the services is selected, one single price rate is set for the service irrespective of the type of vehicle or the schedule.
In case the price depends on the service, you should specify a separate price rate for every created transfer category. (For more information, please see Creating the Catalogue of Vehicles.)
In case the price depends on the service and the time is selected, you should
specify a separate price rate for the types of vehicles taking their schedule
into consideration too.Click Save.
Setting price-lists for customers and suppliers
To set up price-list customers and suppliers go to Setting price-lists for customers and suppliers section on the Tours page.
>> Info added Setting Commission plan
To set up commission plan,
On the Tariff page, click Commission to expand the form.
Click Add commission. A Commission window appears:
In the Commission window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate commission plan, select the required one from the drop-down.
In case you create a tariff first, click Create commission. The New commission window appears:
On the General information tab, specify the commission name, as well as the period when it is active and the description.
Click Save and proceed to the Price-lists for Commission tab.
On the Price-lists for Commission tab, specify the rates and the availability of Extra services:
Specify,
Currency for commission calculation is the currency in which the commission is set. By default the base currency of the hotel is used. But you can change it to any other value.
Commission per:
Service: specify single commission for the whole service.
Tourist: specify single commission for one person.
Choose the transfer type radio-button from the Commission applied for the following transfer types section.
Commission for extra services.
8. Click Save.
Creating Penalties
To set up Penalties rules go to Creating Penalties section on the Tours page.
Setting Terms of Use
To set up Terms of Use go to Setting Terms of Use section on the Tours page.
>> Info added Setting Discounts
To connect a discount to a tariff,
On the Tariff page, click Discounts to expand the form. The following form appears:
Click Add. The Discounts window appears:
In the Discounts window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate discount, select the required one from the drop-down.
In case you create a tariff first, click Create discount. The New discount window appears:
In the New discount window, specify the following information:
Name: locate mouse pointer int the box and type the name of the discount plan.
Discount is equal: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
Discount period: specify the period when the discount is active.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount.
Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always:This is discount applies regardless of tariff.Choose the option from the list Discount type who will be provided by.
Supplier's discount: A discount that is provided by a supplier and is calculated from the net price;Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.
Restrictions on transport: specify whether to apply the discount for all transport or for the selected transport only. To restrict the set of routes, click only for selected transport. The additional form appears. Click Select a transport. The selection window appears. Select the routes on which to apply the discount.
Restrictions on tourists: specify whether the discount is applied for all tourists or for groups consisting of a particular number of persons only. Click the required option and specify the number of persons in the group if needed.
Click Save.
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To make any corrections to a created discount, select the required one from the drop-down |
>> Info added Setting Price-Lists for Extra services
In Price-lists for Add. services group, click Add price-list. The Price-lists for Extra services window appears:
From the drop-down select the item of your choice. Specifically,
If you have already created price-lists for Extra services, click the required one.
In case you have no price-lists for Extra services created, select Create price-list for Extra service from the drop-down.
The New price-list for add. service window appears:
On the General information tab, specify the price-list name, as well as the period when it is active and the description.
Click Save and proceed to the Price-lists for Extra services tab.
On the Price-lists for Extra services tab, specify the rates and the availability of Extra services:
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When Extra services are booked, their prices are calculated on the basis of the service rate valid on the check-in date.
Setting Tags
To set up Tags go to Setting Tags section on the Tours page.
Availability
Setting allotments
With the seat allotments you can indicate the number of seats that are currently available and specify the dates of service booking.
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Once a transfer is booked for a certain period, the number of available rooms respectively decreases.
Setting blockout dates
To set blockout,
Click Blockout (Group 1);
Select sub allotment, category and room type for which you set blockout(Group 2);
Click Set blockout (Group 3.)
To reset blockout click Reset blockout (Group 4). This function permits to cancel all previous settings on block-out with saving all other allotments.
Viewing List of Transfers
To view the list of transfers, on the Self-operated products menu, click Transfers. All the previously created transfers are arranged in the table:
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In some cases, the browser you use may not allow downloading files from external web-sources. In such cases, configure the file export. The configuration procedure varies depending on the browser you use. Please, refer to the browser web help for detailed information on exporting data. |
Viewing/Editing Transfers
To view or edit a transfer,
On the Self-operated products menu, click Transfers.
In the table of transfers, click the required one.
The Transfer page appears:
Go to the required tab and click Edit to switch to editing mode.
Make necessary corrections.
Click Save.
Deactivating Transfers
In order to deactivate a transfer,
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