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Self-operated transfers are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the transfer.
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Open the required transfer product.
On the Information tab, in the Schedule group, click Create. The New transport window appears:
In the New transfer window, specify the following information:
Transport: select an item previously specified on the Catalogue tab.
Departure time: select any or fixed time. If Fixed time is selected, specify exact transfer departure time.
Driver language: specify the available languages the driver can speak.
Click
to add other language.Occupancy: specify min and max capacity of a vehicle.
Click Save.
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In the Transport drop-down list, only the entries that you create in transfer directory are displayed. |
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capacity of a vehicle.
Click Save.
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In the Transport drop-down list, only the entries that you create in transfer directory are displayed. |
??? Info added Creating Extra Services
You can specify Extra services that are offered for tourists. For instance, the tourist can rent a child seat or take a lunch.
To add an Extra service to a contract of a self-operated tour,
Open the required self-operated tour.
On the Information tab, click Extra services. The New Extra service window appears:
In the New Extra service window, specify the following information:
Name: type the name of the Extra service.
Category: select the Extra service category. In case there is no suitable option, select Other.
Offer this Extra service: In the group, specify the conditions of the Extra service availability.
In case you want the service to be available for all event services, click always.
Alternatively, in case you want to restrict the service availability, click only when booking the following accommodation.
Price per: In the group, specify the method of price calculation: either per service or per tourist. In case you select per service, while creating price- lists for Extra services, you will be asked to specify the price for the Extra service itself irrespective of the number of tourists who books the service.
In case you select per tourist, the total price for the Extra service is the sum of the prices payed by the tourists who buy the service.Service provider: specify the organization that provides the Extra service either a supplier or a tour operator.
Description: locate mouse pointer into the text field and type the extra service description to display on the search results.
Click Save. The Extra service is added to the list of available Extra services and displayed on the Extra services page.
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Prices
Setting Tariffs
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On the Self-operated products menu, click Transfers.
In the profile of the required transfer, go to the Prices tab.
On the Prices tab, in the Tariff group, click the tariff name (e.g. Standard) if you want to edit it or Create to create a new one. The New tariff page appears:
On the New tariff page, first specify the tariff description:
Name: enter the name of the tariff.
Contract number: specify the number of contract with supplier related to this tariff.
Hide tariff name from client: select the check box in order to hide the name of the tariff from your customers or clear this box if you want the tariff name to be visible for them (e.g. it makes sense for promotional or early booking tariffs).
Description for internal use: enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.
Description: in the text field enter the tariff description. It will be shown for your customers.
After you have entered the tariff description, start connecting tariff constituents. Click the respective tab to expand the form. After you fill in all the sections, click Save.
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To set up price-list customers and suppliers go to Setting price-lists for customers and suppliers section on the Tours page.
>> To add Setting Comission
Creating Penalties
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To set up Terms of Use go to Setting Terms of Use section on the Tours page.
??? Info added Setting Discounts
To connect a discount to a tariff,
On the Tariff page, click Discounts to expand the form. The following form appears:
Click Add. The Discounts window appears:
In the Discounts window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate discount, select the required one from the drop-down.
In case you create a tariff first, click Create discount. The New discount window appears:
In the New discount window, specify the following information:
Name: locate mouse pointer int the box and type the name of the discount plan.
Discount is equal: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
Discount period: specify the period when the discount is active.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount.
Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always:This is discount applies regardless of tariff.Choose the option from the list Discount type who will be provided by.
Supplier's discount: A discount that is provided by a supplier and is calculated from the net price;Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.
Restrictions on transport: specify whether to apply the discount for all transport or for the selected transport only. To restrict the set of routes, click only for selected transport. The additional form appears. Click Select a transport. The selection window appears. Select the routes on which to apply the discount.
Restrictions on tourists: specify whether the discount is applied for all tourists or for groups consisting of a particular number of persons only. Click the required option and specify the number of persons in the group if needed.
Click Save.
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To make any corrections to a created discount, select the required one from the drop-down |
??? Info added Setting Price-Lists for Extra services
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Suppose you have an agreement with the supplier on 25 transfer seats if the Mini bus category to be booked from June 1 to June 30 and all double rooms are offered upon request. To set this number of guaranteed allotments in the system:
The number of guaranteed seats that you set appears on on the diagram:   and in a table report:   |
All conditions of the availability configured in this block are taken into account during the booking.
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Click Blockout (Group 1);
Select sub allotment, category and room type for which you set blockout(Group 2);
Click Set blockout (Group 3.)
To reset blockout click Reset blockout (Group 4). This function permits to cancel all previous settings on block-out with saving all other allotments.
Viewing List of Transfers
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On the Self-operated products menu, click Transfers.
In the table of transfers, click the required one.
The Transfer page appears:
Go to the required tab and click Edit to switch to editing mode.
Make necessary corrections.
Click Save.
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On the Self-operated products menu, click Transfers.
Open the profile of the required transfer. The transfer page appears:
On the Transfer page, on the Info tab, click Edit.
Clear the Active check-box. The transfer will be moved to archive.
Click Save.
The deactivated transfers are not deleted permanently. They are moved to archive and can be restored. To view the list of archived transfers, in the table of self-operated transfers, click Archive:
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