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| Table of Contents |
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Self-operated transfers are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the transfer.
Information
Creating a New Transfer
To create a new self-operated transfer product,
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4. After you have finished to fill in all the details click Save. Your transfer will be saved into the system.
Creating the Catalogue of Vehicles
The next step of configuring transfers is to specify transfer categories: here you can differentiate your transfer services by categories or by the type of vehicle (e.g. standard car, luxury car, coach or bus).
To create a new transport category,
Open the required transfer.
On the Information tab, in the Catalogue group, click Create. The New Transport window appears:
In the New Transport window, enter the name of the transport category.
Click Save. The new category is created and is available for selection while setting transfer schedule.
Creating Tourist Categories
When you create shared transfers you can differentiate prices for different categories of tourists, for example set discounted price for children or seniors. In order to do that first of all you need to configure these categories. The Adult tourist category is created in the system by default.
To create a new tourist category go to Creating Tourist Categories section on the Tours page.
Setting Schedule
The next step is to specify the time of departure for transfers:
Open the required transfer product.
On the Information tab, in the Schedule group, click Create. The New
transport window appears:
In the New transfer window, specify the following information:
Transport: select an item previously specified on the Catalogue tab.
Departure time: select any or fixed time. If Fixed time is selected, specify exact transfer departure time.
Driver language: specify the available languages the driver can speak.
Click
to add other language.Occupancy: specify min and max capacity of a vehicle.
Click Save.
| Info |
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In the Transport drop-down list, only the entries that you create in transfer directory are displayed. |
Creating extra services
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Prices
Setting Tariffs
GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:
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On the Self-operated products menu, click Transfers.
In the profile of the required transfer, go to the Prices tab.
On the Prices tab, in the Tariff group, click the tariff name (e.g. Standard) if you want to edit it or Create to create a new one. The New tariff page appears:
On the New tariff page, first specify the tariff description:
Name: enter the name of the tariff.
Contract number: specify the number of contract with supplier related to this tariff.
Hide tariff name from client: select the check box in order to hide the name of the tariff from your customers or clear this box if you want the tariff name to be visible for them (e.g. it makes sense for promotional or early booking tariffs).
Description for internal use: enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.
Description: in the text field enter the tariff description. It will be shown for your customers.
After you have entered the tariff description, start connecting tariff constituents. Click the respective tab to expand the form. After you fill in all the sections, click Save.
Let us consider the constituents to be filled in on the Tariff page.
Price-Lists
To create new price list follow the Price-list section on the Tours page.
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In case the price is the same for all the services is selected, one single price rate is set for the service irrespective of the type of vehicle or the schedule.
In case the price depends on the service, you should specify a separate price rate for every created transfer category. (For more information, please see Creating the Catalogue of Vehicles.)
In case the price depends on the service and the time is selected, you should
specify a separate price rate for the types of vehicles taking their schedule
into consideration too.Click Save.
Setting price-lists for customers and suppliers
To set up price-list customers and suppliers go to Setting price-lists for customers and suppliers section on the Tours page.
>> To add Comission
Creating Penalties
To set up Penalties rules go to Creating Penalties section on the Tours page.
Setting Terms of Use
To set up Terms of Use go to Setting Terms of Use section on the Tours page.
??? Setting Discounts
To connect a discount to a tariff,
On the Tariff page, click Discounts to expand the form. The following form appears:
Click Add. The Discounts window appears:
In the Discounts window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate discount, select the required one from the drop-down.
In case you create a tariff first, click Create discount. The New discount window appears:
In the New discount window, specify the following information:
Name: locate mouse pointer int the box and type the name of the discount plan.
Discount is equal: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
Discount period: specify the period when the discount is active.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount.
Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always:This is discount applies regardless of tariff.Choose the option from the list Discount type who will be provided by.
Supplier's discount: A discount that is provided by a supplier and is calculated from the net price;Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.
Restrictions on transport: specify whether to apply the discount for all transport or for the selected transport only. To restrict the set of routes, click only for selected transport. The additional form appears. Click Select a transport. The selection window appears. Select the routes on which to apply the discount.
Restrictions on tourists: specify whether the discount is applied for all tourists or for groups consisting of a particular number of persons only. Click the required option and specify the number of persons in the group if needed.
Click Save.
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To make any corrections to a created discount, select the required one from the drop-down |
Setting Tags
To set up Tags go to Setting Tags section on the Tours page.
Availability
Setting allotments
With the seat allotments you can indicate the number of seats that are currently available and specify the dates of service booking.
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Select the necessary operation from the list:
You can select the following operations:
Set up allotment: set up a number of allotments (guaranteed quotas) allocated to you by the supplier.
Terminate allotment: cease sales for a certain period. For instance, if the supplier recalls the allotment.
Block out: set up periods when the service is not available for booking, for instance, during fairs and exhibitions.
Set release: release is the number of days after the booking when the supplier does not guarantee the allotment and therefore confirmation of the service availability from the supplier is required. Let’s consider the following example:
Suppose today is January 1.
You have an allotment for 10 units (10 seats in a transfer)
The release lasts for 7 days according to the agreement with a supplier.
This means that you can book up to 10 services a day, starting from January 8. The
bookings that are made from January 1 to January 7 are not confirmed automatically
and are processed “upon request”.
Set by default: resets the number of allotments to the initial value (0, by
default means, that the hotel is available upon request only).
Set up operation parameters.
You can select the following parameters:
Period (from - to): the period of time when the conditions are applied.
Days of the week: select All to choose the allotment conditions for the whole week. If you need to limit the availability of the service, for instance, set allotments for week-ends only, select the respective check boxes manually.
Sub-allotment: Creating sub-allotments allows you to specify different sales conditions within the allotment group provided by the supplier. Created sub-allotments are available in the Sub Allotment drop-down.
To create a sub-allotment,
Click Create Sub Allotment. The Add Sub-allotment window appears:
Enter the name of the sub allotment.
Click Save. The sub allotment appears on the sub-allotment list.
Category: transport categories included into the allotment.
Departure time.
Specify the number of allocated units in the Quantity group.
When limiting the number of allocated units, select one of the following
options:
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Suppose you have an agreement with the supplier on 25 transfer seats if the Mini bus category to be booked from June 1 to June 30 and all double rooms are offered upon request. To set this number of guaranteed allotments in the system:
The number of guaranteed seats that you set appears on on the diagram:   and in a table report:   |
All conditions of the availability configured in this block are taken into account during the booking.
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Once a transfer is booked for a certain period, the number of available rooms respectively decreases.
Setting blockout dates
To set blockout,
Click Blockout (Group 1);
Select sub allotment, category and room type for which you set blockout(Group 2);
Click Set blockout (Group 3.)
To reset blockout click Reset blockout (Group 4). This function permits to cancel all previous settings on block-out with saving all other allotments.
Viewing List of Transfers
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| Info |
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In some cases, the browser you use may not allow downloading files from external web-sources. In such cases, configure the file export. The configuration procedure varies depending on the browser you use. Please, refer to the browser web help for detailed information on exporting data. |
Modifying transfers
Viewing/Editing Transfers
To view or edit a transfer,
On the Self-operated products menu, click Transfers.
In the table of transfers, click the required one.
The Transfer page appears:
Go to the required tab and click Edit to switch to editing mode.
Make necessary corrections.
Click Save.
Deactivating Transfers
In order to deactivate a transfer,
On the Self-operated products menu, click Transfers.
Open the profile of the required transfer. The transfer page appears:
On the Transfer page, on the Info tab, click Edit.
Clear the Active check-box. The transfer will be moved to archive.
Click Save.
The deactivated transfers are not deleted permanently. They are moved to archive and can be restored. To view the list of archived transfers, in the table of self-operated transfers, click Archive:
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