Page Comparison

...

• You can connect to external suppliers via XML API;

• You can create your direct suppliers for self-operated products.

Connecting External Suppliers via API

Each connection is treated as a separate module, so surcharge may apply

If you work with global distribution systems or worldwide consolidators (Amadeus, Hotelbeds, Tourico, etc.) you may have them automatically connected to your company account.
To connect them, please, write a message to GP support team (support@espresso.travel). Into the message include the following:

...

1. On the Navigation bar, point to Suppliers and click Currency settings for external suppliers.

2. Click the required tab corresponding to the supplier of your choice.

3. Select the currency of your choice from the drop-down opposite the country name.

   Image RemovedImage Added

4. Click Save.

...

Managing Direct Contracted Suppliers

To develop a self-operated product, you should first create profiles of the direct contracted suppliers of travel services (hotels, transportation companies, excursion agencies, etc.). For example, you have bought several allotments at a hotel. You have a direct contract with the hotel. There are no intermediate
suppliers and consolidators. Then, to manage the reservations of the allotments, you should create a profile of the direct supplier - in our example - the hotel from which you have bought the allotments.

...

1. On the Navigation bar point to Suppliers and click Suppliers.

2. On the Suppliers page click Create. The Create New Supplier page appears:

   Image RemovedImage Added

3. Enter information about the supplier in the mandatory fields. The fields to be filled in mandatory are marked with an asterisk (*).

4. Click Save.

...

1. In case you continue the creation of a supplier company, proceed to the Users tab immediately after filling in the data on the Information tab.

2. Alternatively, on the Navigation bar, point to Suppliers, and click Suppliers. Click the supplier of your choice. Click Users to proceed to the Users tab. Click Edit to switch to editing mode.

3. On the Users tab, click Create. The Create New User page appears:

   Image RemovedImage Added

4. Fill in the required information. The fields to be filled in mandatory are marked with an asterisk (*).

5. Click Save. The created user is displayed in the list of supplier's users.
   With the code of the newly-created company, a user name and a password, you can provide your suppliers with access to GP Travel Enterprise, so they can:

   • Add new and change existing descriptions of services;

   • Update prices and manage pricing policy;

   • Manage the availability of rooms.

...

1. On the Navigation bar, point to Suppliers and click Suppliers.

2. Click the supplier of your choice.

3. Click Offices to proceed to the Offices tab.

4. On the Offices tab, click Create. The New Office window appears:

   Image RemovedImage Added

5. In the window, fill in the required information. The fields to be filled in mandatory are marked with an asterisk (*).
   Among other please pay attention to the following fields:

   • Type: from the drop-down select either place in the city or airport. Depending on the selected item, the subsequent fields will be either Street and Postal code or Airport.

   • Map: after you enter the office location or select an airport from the drop-down, click Map to see the location on the map. The address date are automatically processed and the location on the map is shown.

   • Latitude, Longitude: to see the location on the map or to correct the location, you can type either the office address or coordinates. Locate mouse pointer into the Latitude and Longitude boxes and enter the office location coordinates.

6. Click Save. The created office is displayed in the list of supplier's offices.

Managing Supplier Contracts

In order to regulate the relations with direct contracted suppliers, you should configure contract terms. To set the contract terms,

1. On the Navigation bar point to Suppliers and click Suppliers.

2. Click the supplier of your choice.

3. Click Contract to proceed to the Contract tab.

4. Click Edit to switch to editing mode.

5. On the Contract tab, fill in the data as it is described in Managing Contracts (see the required section.)

6. Click Save.

Configuring Common Settings both for External and Direct Suppliers

Managing Supplier Invoices

...

1. On the Navigation bar, point to Suppliers and click Suppliers.

2. Click the supplier of your choice.

3. Click Invoices to proceed to the Invoices tab.

4. Click Edit to switch to the editing mode.

5. On the Invoices tab, specify the following information:

   Image RemovedImage Added

General parameters are set by default. However you can configure or change them manually if you need any correction. The parameters include:

...

6. Click Save to finish the process of configuring invoices.

Managing Supplier Contracts

In order to regulate the relations with direct contracted suppliers, you should configure contract terms. To set the contract terms,

1. On the Navigation bar point to Suppliers and click Suppliers.

2. Click the supplier of your choice.

3. Click Contract to proceed to the Contract tab.

4. Click Edit to switch to editing mode.

5. On the Contract tab, fill in the data as it is described in Managing Contracts (see the required section.)

6. Click Save.

>> To add info Managing Communications

>> To add info Managing Opportunities

Browsing Suppliers

To search for particular suppliers, both external and direct,

1. On the Navigation bar point to Suppliers and click Suppliers.

2. Use the search form at the top of the Suppliers page:

   Image RemovedImage Added

   In the search form, specify the search parameters of your choice:

   • Type: from the drop-down, select either supplier or external GPTS. The supplier item applies to the direct contracted suppliers. The item external GPTS applies to the external suppliers and consolidators.

   • Country: from the drop-down, select the country of supplier's location.

   • City: after you have determined the country, select the city of supplier's location from the drop-down.

   • Name: locate mouse pointer into the name box and type the name of the supplier you search for. After you type a character, the system displays the list of suggestions containing the defined character. If you do not see the required name in the list, type some more characters - it may appear later.

   • Company code: locate mouse pointer into the box and type the company code ascribed to the supplier upon creating the supplier profile.

   • Registration: specify the period of time during which the supplier company was registered in the system.

   • Number of reservations: specify the number range of reservations made by a supplier you search for.

   • Current balance: specify the financial balance of the supplier(s) you search
     for.

3. Click Search to initiate search process. Alternatively, click Reset to clear the search form.

...

1. On the Navigation bar, point to Suppliers and click Suppliers.

2. The Suppliers page appears displaying the list of all the connected suppliers:

   Image RemovedImage Added

   In the list of suppliers,

   • Click the supplier of your choice in the Name column to open the supplier's profile.

   • Country, City, Phone and E-mail columns display the location and contact information on a supplier.

   • In the Registration column, the date of registering in the system is displayed.

   • In the Number of reservations column, the number of reservations conducted with a supplier is displayed.

   • In the Current balance column, the balance of supplier account is displayed. Click the sign to proceed to the supplier statement of account page and see the list of supplier transactions.

...