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Self-operated transfers are created according to the common scheme. The process begins with choosing the necessary category and entering general information about the transfer.
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On the Self-operated products menu, click Transfers.
In the profile of the required transfer, go to the Prices tab.
On the Prices tab, in the Tariff group, click the tariff name (e.g. Standard) if you want to edit it or Create to create a new one. The New tariff page appears:
On the New tariff page, first specify the tariff description:
Name: enter the name of the tariff.
Contract number: specify the number of contract with supplier related to this tariff.
Hide tariff name from client: select the check box in order to hide the name of the tariff from your customers or clear this box if you want the tariff name to be visible for them (e.g. it makes sense for promotional or early booking tariffs).
Description for internal use: enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.
Description: in the text field enter the tariff description. It will be shown for your customers.
After you have entered the tariff description, start connecting tariff constituents. Click the respective tab to expand the form. After you fill in all the sections, click Save.
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To set up price-list customers and suppliers go to Setting price-lists for customers and suppliers section on the Tours page.
>> To add Setting Comission
Creating Penalties
To set up Penalties rules go to Creating Penalties section on the Tours page.
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To set up Terms of Use go to Setting Terms of Use section on the Tours page.
??? Info added Setting Discounts
To connect a discount to a tariff,
On the Tariff page, click Discounts to expand the form. The following form appears:
Click Add. The Discounts window appears:
In the Discounts window, from the Add drop-down, select the item of your
choice. Specifically,In case you have previously created a separate discount, select the required one from the drop-down.
In case you create a tariff first, click Create discount. The New discount window appears:
In the New discount window, specify the following information:
Name: locate mouse pointer int the box and type the name of the discount plan.
Discount is equal: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
Discount period: specify the period when the discount is active.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount.
Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always:This is discount applies regardless of tariff.Choose the option from the list Discount type who will be provided by.
Supplier's discount: A discount that is provided by a supplier and is calculated from the net price;Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.
Restrictions on transport: specify whether to apply the discount for all transport or for the selected transport only. To restrict the set of routes, click only for selected transport. The additional form appears. Click Select a transport. The selection window appears. Select the routes on which to apply the discount.
Restrictions on tourists: specify whether the discount is applied for all tourists or for groups consisting of a particular number of persons only. Click the required option and specify the number of persons in the group if needed.
Click Save.
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To make any corrections to a created discount, select the required one from the drop-down |
??? Info added Setting Price-Lists for Extra services
In Price-lists for Add. services group, click Add price-list. The Price-lists for Extra services window appears:
From the drop-down select the item of your choice. Specifically,
If you have already created price-lists for Extra services, click the required one.
In case you have no price-lists for Extra services created, select Create price-list for Extra service from the drop-down.
The New price-list for add. service window appears:
On the General information tab, specify the price-list name, as well as the period when it is active and the description.
Click Save and proceed to the Price-lists for Extra services tab.
On the Price-lists for Extra services tab, specify the rates and the availability of Extra services:
Specify the following information:
Availability: select the conditions for service booking.
The following items are available:mandatory: a tourist must book the Extra service, when booking the main service.
optional: the service is offered to a tourist while booking the main service, but it is not mandatory.
not available: the service is unavailable for booking and is not offered to a tourist.
Include into cancellation charges: specify whether the price for an Extra service is included into the penalty charge in case the offer is canceled. If the check box is selected a tourist is charged along with the penalty of the accommodation price.
Include into mark-up and commission: select the check box in case you want a rate for an Extra service to be included into the mark-up and commission. In case the option is selected, the markup and commission, that you set in the contract settings, are used for calculation of the final price of the service. For the service reservation fee, markups and commissions are not required.
Price: In the Price column specify the price of the Extra service. The payment currency is the contract currency that is specified in the Contract tab of the corresponding event. You may enter the price both in currency units and in per cents. If you click the per cent button, the additional drop-down appears. From the drop-down, select the price conditions (either the first night or the total price) on base of which the rate for the Extra service will be calculated.
7. Click Save.
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When you create a price-list for Extra services, make sure that its validity terms coincide |
When Extra services are booked, their prices are calculated on the basis of the service rate valid on the check-in date.
Setting Tags
To set up Tags go to Setting Tags section on the Tours page.
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Select the necessary operation from the list:
You can select the following operations:
Set up allotment: set up a number of allotments (guaranteed quotas) allocated to you by the supplier.
Terminate allotment: cease sales for a certain period. For instance, if the supplier recalls the allotment.
Block out: set up periods when the service is not available for booking, for instance, during fairs and exhibitions.
Set release: release is the number of days after the booking when the supplier does not guarantee the allotment and therefore confirmation of the service availability from the supplier is required. Let’s consider the following example:
Suppose today is January 1.
You have an allotment for 10 units (10 seats in a transfer)
The release lasts for 7 days according to the agreement with a supplier.
This means that you can book up to 10 services a day, starting from January 8. The
bookings that are made from January 1 to January 7 are not confirmed automatically
and are processed “upon request”.
Set by default: resets the number of allotments to the initial value (0, by
default means, that the hotel is available upon request only).
Set up operation parameters.
You can select the following parameters:
Period (from - to): the period of time when the conditions are applied.
Days of the week: select All to choose the allotment conditions for the whole week. If you need to limit the availability of the service, for instance, set allotments for week-ends only, select the respective check boxes manually.
Sub-allotment: Creating sub-allotments allows you to specify different sales conditions within the allotment group provided by the supplier. Created sub-allotments are available in the Sub Allotment drop-down.
To create a sub-allotment,
Click Create Sub Allotment. The Add Sub-allotment window appears:
Enter the name of the sub allotment.
Click Save. The sub allotment appears on the sub-allotment list.
Category: transport categories included into the allotment.
Departure time.
Specify the number of allocated units in the Quantity group.
When limiting the number of allocated units, select one of the following
options:
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Suppose you have an agreement with the supplier on 25 transfer seats if the Mini bus category to be booked from June 1 to June 30 and all double rooms are offered upon request. To set this number of guaranteed allotments in the system:
The number of guaranteed seats that you set appears on on the diagram:   and in a table report:   |
All conditions of the availability configured in this block are taken into account during the booking.
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Click Blockout (Group 1);
Select sub allotment, category and room type for which you set blockout(Group 2);
Click Set blockout (Group 3.)
To reset blockout click Reset blockout (Group 4). This function permits to cancel all previous settings on block-out with saving all other allotments.
Viewing List of Transfers
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On the Self-operated products menu, click Transfers.
In the table of transfers, click the required one.
The Transfer page appears:
Go to the required tab and click Edit to switch to editing mode.
Make necessary corrections.
Click Save.
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On the Self-operated products menu, click Transfers.
Open the profile of the required transfer. The transfer page appears:
On the Transfer page, on the Info tab, click Edit.
Clear the Active check-box. The transfer will be moved to archive.
Click Save.
The deactivated transfers are not deleted permanently. They are moved to archive and can be restored. To view the list of archived transfers, in the table of self-operated transfers, click Archive:
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