With GP Travel Enterprise you can not only sell separate travel products (e.g. accommodation, flights, transfers, etc.) but combine them and distribute as travel packages. Depending on the peculiarities of the packaged products, in GP Travel Enterprise we single out Dynamic Packages and Complex Tours.
Dynamic Package stands for the combination of travel services distributed as one product entity. The constituent services are not fixed - you can choose and combine them to meet your specific needs (e.g. replace one component with another).
Complex Tour stands for the packaged travel product usually consisting of several components with fixed itinerary. The constituent services cannot be changed and replaced since the program of a complex tour is predefined.
Let us have a closer look at the process of creating packaged products.
Creating a New Dynamic Package or Complex Tour
The process of creating packaged products includes several steps:
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Click Hotels. The New hotel component page appears:
On the New hotel component page, specify the entry code. It is filled in automatically by the system, but you can change the entry name manually for your convenience. The entry code is used for managing packaged components and is not displayed to tourists.
Locate mouse pointer into the Name box and type the name of the service (hotel, flight, excursion, etc.) This name is displayed on search results page.
Locate mouse pointer into the Description box and enter the service description. It will be displayed on search results page and in the separate window with package details.
Specify the way to include the component in the package. There are the following alternatives available:
Mandatory service: the service cannot be removed from the package.
Optional service: the service is additionally offered during the booking
Extra service: the service is included in the package but can be removed during booking.
Configure the search criteria for the service:
Supplier: define in response to which supplier specified in the search form the component will be displayed. In case you want to offer the component irrespective of the supplier specified in the search form, select All from the drop-down. In case you want to restrict the range of suppliers, in the Filter column, click … (More). The Supplier window appears:
In the Supplier window, select the suppliers which must be specified in the search form in order to show the component on the search results page and click Close.
City: specify which city a tourist should enter in the search form for the component to be displayed on search results. From the drop-down, select the suitable option. In case there are other components within the package, you can connect the city to one of the departure/arrival cities of other components. Alternatively, you can select search form destination location option. Then a package will correspond to the city a tourist enters in the search form. To appoint a definite list of cities, click … (More). The City window appears:
In the City window, type the city name in the City box. Alternatively, click Select from the list and select the required city from the drop-down. Click Add and then Close.
Start/End service date: specify the starting/finishing date of a package component distribution. In order to connect a start/end date of the services to a date specified in the search form, select search_form.start_date/search_form.end_date. In case there are other components within the package, you can connect the start/end date of the component to other components's start/end date. In order to add or distract a certain number of days from the specified date, from the drop-down select the required option (e.g. +5 days). In order to set specific dates, click … (More). The Schedule window appears:
In the Schedule window, specify the period and the days of the week during
which the package component will be offered for tourists. Click Add and then
Close.Number of nights: specify the number of nights for which the accommodation will be rendered. In case you select calculate from the drop-down, the number of nights will be automatically calculated in compliance with the dates specified in the search form. To add or distract a certain number of days from the calculated date, select the required option from the drop-down (e.g. +5). In order to set the fixed number locate mouse pointer into the box in the Filter column, and enter the required number of nights manually.
Hotel category: specify in response to which hotel category specified in
search form the accommodation will be offered.
Specify the pricing method - net price or gross price.
Set tags. By using tags you can manage access of certain groups of customers to products and rates. For example, by labeling certain products with the "private" tag you show them only to the customers that are interested in exclusive offers, while the standard offers with the "public" tag are available
to all customers.
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Click Transfer. The New Transfer Component page appears:
On the New Transfer Component page, fill in the following information:
Entry code: It is filled in automatically by the system, but you can change the entry name manually for your convenience. The entry code is used for managing packaged components and is not displayed to tourists.
Name: enter a transfer component name.
Description: enter a transfer description description. the description will be displayed in the window with the details about transfer.
Specify the way to include the component in the package. There are the following alternatives available:
Mandatory service: the service cannot be removed from the package.
Optional service: the service is additionally offered during the booking
Extra service: the service is included in the package but can be removed during booking.
Configure search criteria:
Supplier: define in response to which supplier specified in the search form the component will be displayed. In case you want to offer the component irrespective of the supplier specified in the search form, select All from the drop-down. In case you want to restrict the range of suppliers, in the Filter column, click … (More). The Supplier window appears:
In the Supplier window, select the suppliers which must be specified in the search form in order to show the component on the search results page and click Close.
Departure date: Specify the departure date of the transfer component. From the drop-down, select the required option. You can connect the departure date of the transfer to the date specified on the search form (search_form.start_date, search_form.end_date) or to other package components (e.g. H1.start_date, H1.end_date, etc.).
Departure place: specify the search criteria in response to which the transfer component will be displayed. You can connect the departure date to the date specified in the search form (search_for,.start_date, search_form.end_date) or to other package components (e.g. flight arrival date - F1.arrival_date.).
Arrival place: specify transfer arrival place. You can connect transfer arrival place to the place specified in the search form (search_form.destination_location) or to other components (e.g. H1_location - the location of accommodation included in the package.)
Transfer type: locate mouse pointer into the bar and type the transfer type manually - for example, shared or private.
Select pricing method - net or gross price.
Set tags: By using tags you can manage access of certain groups of customers to products and rates. For example, by labeling certain products with the "private" tag you show them only to the customers that are interested in exclusive offers, while the standard offers with the "public" tag are available
to all customers.
You can create, edit and delete all tags, except for the default "public" tag. There are certain restrictions to the tag names:A tag name should consist of one or several words written in Latin characters.
A tag name can include maximum 500 characters.
If you use several tags, they should be separated with a comma.
Click Save.
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Click Flight. The New Flight Component page appears:
On the New Flight Component page, fill in the following information:
Entry code: It is filled in automatically by the system, but you can change the entry name manually for your convenience. The entry code is used for managing packaged components and is not displayed to tourists.
Name: enter a transfer component name.
Description: enter a transfer description description. The description will be displayed in the window with the details about transfer.
Specify the way to include the component in the package. There are the following alternatives available:
Mandatory service: the service cannot be removed from the package.
Optional service: the service is additionally offered during the booking.
Extra service: the service is included in the package but can be removed during booking.
Configure search criteria:
Supplier: define in response to which supplier specified in the search form the component will be displayed. In case you want to offer the component irrespective of the supplier specified in the search form, select All from the drop-down. In case you want to restrict the range of suppliers, in the Filter column, click … (More). The Supplier window appears:
In the Supplier window, select the suppliers which must be specified in the search form in order to show the component on the search results page and click Close.
Flight departure date: Specify the departure date of the flight. From the drop-down, select the required option. You can connect the departure date of the flight to the date specified on the search form (search_form.start_date, search_form.end_date) or to other package components (e.g. H1.start_date, H1.end_date, etc.).
Flight return date: specify the flight return date (if one is supposed.) The return date can be connected to the date specified on the search form or to any date of other package components.
From: specify the search criteria in response to which the flight will be displayed. You can connect the departure place to the place specified in the search form (search_form.destination_location) or to other package components.
To: specify flight destination point. You can connect transfer arrival place to the place specified in the search form (search_form.destination_location) or to other components (e.g. H1_location - the location of accommodation included in the package.)
Select pricing method - net or gross price.
Set tags: By using tags you can manage access of certain groups of customers to products and rates. For example, by labeling certain products with the "private" tag you show them only to the customers that are interested in exclusive offers, while the standard offers with the "public" tag are available
to all customers.
You can create, edit and delete all tags, except for the default "public" tag. There are certain restrictions to the tag names:A tag name should consist of one or several words written in Latin characters.
A tag name can include maximum 500 characters.
If you use several tags, they should be separated with a comma.
Click Save.
>> To check_Activity (the old system version - Excursion)
To create an excursion component,
Click Activity. The New Activity Component page appears:
On the New Excursion Component page, fill in the following information:
Entry code: It is filled in automatically by the system, but you can change the entry name manually for your convenience. The entry code is used for managing packaged components and is not displayed to tourists.
Name: enter an excursion component name.
Description: enter a description of the excursion. The description will be displayed in the window with the details about excursion.
Specify the way to include the component in the package. There are the following alternatives available:
Mandatory service: the service cannot be removed from the package.
Optional service: the service is additionally offered during the booking.
Extra service: the service is included in the package but can be removed during booking.
Configure search criteria:
Supplier: define in response to which supplier specified in the search form the component will be displayed. In case you want to offer the component irrespective of the supplier specified in the search form, select All from the drop-down. In case you want to restrict the range of suppliers, in the Filter column, click … (More). The Supplier window appears:
In the Supplier window, select the suppliers which must be specified in the search form in order to show the component on the search results page and click Close.
Departure date: Specify the start date of the excursion. From the drop-down, select the required option. You can connect the departure date to the date specified on the search form (search_form.start_date, search_form.end_date) or to other package components (e.g. H1.start_date, H1.end_date, etc.).
Departure place: specify the location in response to which the excursion will be offered. You can connect the departure place to the date specified in the search form (search_form.destination_place) or to other package components (e.g. transfer departure point - T1.departure_point.).
Select pricing method - net or gross price.
Set tags: By using tags you can manage access of certain groups of customers to products and rates. For example, by labeling certain products with the "private" tag you show them only to the customers that are interested in exclusive offers, while the standard offers with the "public" tag are available
to all customers. You can create, edit and delete all tags, except for the default "public" tag.
There are certain restrictions to the tag names:A tag name should consist of one or several words written in Latin characters.
A tag name can include maximum 500 characters.
If you use several tags, they should be separated with a comma.
Click Save.
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Click view other alternatives, the Offers page appears:
Choose the preferred offer and click Select:
The original package offer is replaced with the one you have chosen.
??? Selecting Extra services - not found
In case the package offers Extra services, they are displayed below the mandatory services under the corresponding title:
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Fill the tourist data. Specify the following information:
Full name;
Date of birth;
Nationality;
Passport number and expiry date;
Contact phone number and e-mail.
Additionally, you can leave a comment for a dynamic package provider. Please note however that leaving a comment may delay processing the reservation.
Select payment method:
Read cancellation terms and conditions and select the respective check box:
Click Book to finish the booking procedure.
After you click book, the Confirmation window appears. Click Complete reservation in order to confirm the reservation.
On the Reservation page, click Voucher to obtain a voucher.
Issue or get an invoice for settlements with suppliers or/and clients. For more information, please see Reservations.
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