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Last update - v.8.3 |
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Your own tours are created according to the common scheme and begin with choosing the necessary category and entering general information about the tour.
Information
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General information
To create a new tour,
On the Self-operated products menu click Tours.
On the Tours page, click Create. The New tour page appears:
On the New tour page, specify the following information:
Name: type the name of the tour.
Supplier: select the tour service supplier.
Transaction currency: select the currency to use for settlements with supplier. The selected currency will also be used for configuring tariffs, price-lists, setting penalties, etc.
Same board type: select the check box in case you do not allow different board types for tourists of one room type.
Destination locations: specify one or more destination locations:
Click Add. The Choose the city window appears:
In the window, locate mouse pointer into the box and start typing. After you type 3 characters the system will display the list of suggestions containing the defined characters. The items on the list are arranged by the alphabet. If you do not see the required item in the list. type some more characters - it may appear later.
Alternatively, click Select from the list to select the destination place from the drop-down.
Click Add.
Duration: specify the tour duration - type the number of days the tour lasts for.
Short description: enter a brief tour description. The description will be displayed on the Search results page.
Description: enter a tour description. This description will be displayed in the window with the detailed description of the tour.
Picture: upload a picture characterizing the tour.
To upload a picture from your PC, in the Upload file group, click Add, browse to the required picture, click Open and then click Upload.
To upload a picture from an external web-source, click Upload via link to expand the form. Locate mouse pointer into the bar, enter the required web-link and click Upload.
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For self-operated tours you should specify all options of accommodation available for tourists.
To add a new accommodation type,
Open the required tour.
On the Information tab, in the Accommodation group, click Create. The Accommodation window appears:
In the Accommodation window, specify the following information:
Name: locate mouse pointer into the box and type the name of the accommodation option.
Type: from the drop-down, select the accommodation type in regard to its capacity, e.g. a single, double, family room, etc.
Category: from the drop-down, select the accommodation option category. The category list displays only the entries that your create in the tour directory.
Description: locate mouse pointer into the text field and type the tour description to display on the search results.
Capacity: specify the room capacity for the accommodation type.
Click Save.
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For self-operated tours, besides accommodation types, you should create board types available for tourists.
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Select the required check boxes. Specifically:
Offer on Search results: the board type is displayed as a main option on search the search results page.
Offer as alternative: the board type is displayed when clicking Show all offers and can be selected instead of the main option.
Not available: the board type is not available withing the borders of the selected tariff.
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Click Save.
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Creating Extra ServicesYou can specify Extra services that are offered for tourists. For instance, it can be a visit to an art gallery, a museum, a trade center.
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Prices
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GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:1.
You can create a tariff first, and then operating within the settings of the tariff, add price-lists, discounts, commission plans and other regulation a particular service requires.
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Alternatively, you can separately create price-lists, set discounts, develop commission plans and then link them to tariffs.
New tariff setting
Let us have a closer look at each of the steps.
Tariff means combination of conditions for price offers – e.g. you can have:
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On the Self-operated products menu, click Tours.
In the profile of the required tour, go to the Prices tab.
On the Prices tab, in the Tariff group, click Create. The New tariff page appears:
On the New tariff page, first specify the tariff description:
Name: enter the name of the tariff.
Contract number: specify the number of contract with supplier related to this tariff.
Hide tariff name from client: select the check box in order to hide the name of the tariff from product customers.
Description for internal use: locate mouse pointer into the box and enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.
Description: in the text field enter the tariff description. This description will be shown for customers.
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After you have entered the tariff description, start connecting tariff constituents. Click the respective tab to expand the form. After you fill in all the sections, click Save.
Let us consider the constituents to be filled in on the Tariff page.
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Price-ListsGeneral information Click the Price-lists bar to expand the form. The following form appears:  To connect a price-list you need to:
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 Choose the suitable price-list type. There are the following price-list types to choose from:
The details and examples of calculation are further explained in the New price-list window. |
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In the New price list window, the information to be specified is arranged ontwo tabs:
To proceed with a price-list creation,
Example |
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If you want to use different rates for work days and week-ends during one season (for example, from September 1 to December 31, 2025) you should create two price-lists with the same duration terms but configured for different days of the week. In the first price-list (for week days) you should select days from Monday to 
 While adding prices, you can use fixed rates or mathematical functions. In the former case, the cell that is basic for further calculations, is highlighted in gray. When applying functions the basic rules are as follows:
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If you want to use different rates for work days and week-ends during one season (for example, from September 1 to December 31, 2025) you should create two price-lists with the same duration terms but configured for different days of the week. In the first price-list (for week days) you should select days from Monday to
While adding prices, you can use fixed rates or mathematical functions. In the former case, the cell that is basic for further calculations, is highlighted in gray. When applying functions the basic rules are as follows:
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Creating Original and Pansionate price-lists (price per pax)
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If you want to set separate price-lists for customers and suppliers (not via logic of applying markups, but create absolutely different prices), click Use net price-lists for supplier and gross price-lists for customer. Separate forms for net and gross price-lists appear:
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>>If you want to include taxes for customers and suppliers, then in tariff settings you can select the option "Taxes included".
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If you want to create a new tariff that differs little from existing ones, then in tariff settings you can select the option "Inherit prices from the following tariff" and add only some changes to new tariff.
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>>Connecting Penalties to a Tariff
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You can link the tariff to one, several or all specified conditions. In the latter case the tariff is applied only if all the conditions are observed. |
4. Click Save.
>> Creating Discounts
To connect a discount to a tariff,
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