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Last update - v.8.3 |
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Your own tours are created according to the common scheme and begin with choosing the necessary category and entering general information about the tour.
Self-operated product - Tours
General information
To create a new tour,
On the Self-operated products menu click Tours.
On the Tours page, click Create. The New tour page appears:
On the New tour page, specify the following information:
Name: type the name of the tour.
Supplier: select the tour service supplier.
Transaction currency: select the currency to use for settlements with supplier. The selected currency will also be used for configuring tariffs, price-lists, setting penalties, etc.
Same board type: select the check box in case you do not allow different
board types for tourists of one room type.Destination locations: specify one or more destination locations:
Click Add. The Choose the city window appears:
In the window, locate mouse pointer into the box and start typing. After you type 3 characters the system will display the list of suggestions containing the defined characters. The items on the list are arranged by the alphabet. If you do not see the required item in the list. type some more characters - it may appear later.
Alternatively, click Select from the list to select the destination place from the drop-down.
Click Add.
Duration: specify the tour duration - type the number of days the tour lasts for.
Short description: enter a brief tour description. The description will be displayed on the Search results page.
Description: enter a tour description. This description will be displayed in the window with the detailed description of the tour.
Picture: upload a picture characterizing the tour.
To upload a picture from your PC, in the Upload file group, click Add, browse to the required picture, click Open and then click Upload.
To upload a picture from an external web-source, click Upload via link to expand the form. Locate mouse pointer into the bar, enter the required web-link and click Upload.
4. Click Save.
Creating Category
You can organize categories of self-operated tours as directories and avoid creating them for every tour. The directory contains the list of categories. You can sort the categories by accommodation type, by extra services or by any other criterion convenient for you.
For example, in case you create new tour categories and sort them by accommodation type, all categories that are used for creating a new type of accommodation during a particular tour are displayed in the directory. They are added to the list of the standard categories and are available for selection:
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Creating Tourist Categories
You may differentiate prices for self-operated products depending on the category of tourists who buy them. The Adult tourist category is created in the system by default.
New tourist category
To create a new tourist category,
On the Self-operated products menu click Tours.
On the Information tab, in the Tourists group, click Create. The New tourist window appears:
In the New tourist window, specify the following information:
Name: type the name of the category.
Category: select the category type - whether it refers to adults or children.
Default: generally the Adult tourist category is created automatically and set as default. However you can change the default category selecting the Default check box.
Age: specify the age range acceptable for the category.
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Please pay attention that in case you create several tourist categories (e.g. infant, child), the age ranges should not overlap. Thus, in case age range for Infant is 0 to 2, the age range for Child should start with 3 years old. Description: describe the tourist category.
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Click Save.
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Click Close. The new tourist category is added to the list of available
categories.
Creating Accommodation Types
For self-operated tours you should specify all options of accommodation available for tourists. To add a new accommodation type,
Open the required tour.
On the Information tab, in the Accommodation group, click Create. The Accommodation window appears:
In the Accommodation window, specify the following information:
Name: locate mouse pointer into the box and type the name of the accommodation option.
Type: from the drop-down, select the accommodation type in regard to its capacity, e.g. a single, double, family room, etc.
Category: from the drop-down, select the accommodation option category. The category list displays only the entries that your create in the tour directory.
Description: locate mouse pointer into the text field and type the tour description to display on the search results.
Capacity: specify the room capacity for the accommodation type.
Click Save.
Calculating Accommodation capacity
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Creating Board Types
For self-operated tours, besides accommodation types, you should create board types available for tourists.
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📌 Besides, for self-operated tours use for the following tariffs: specify the conditions of the board type
application.
Select the required check boxes. Specifically:
Offer on Search results: the board type is displayed as a main option on search the search results page.
Offer as alternative: the board type is displayed when clicking Show all offers and can be selected instead of the main option.
Not available: the board type is not available withing the borders of the selected tariff.
2. Click Save.
Creating Extra Services
You can specify Extra services that are offered for tourists. For instance, it can be a visit to an art gallery, a museum, a trade center.
To add an Extra service to a contract of a self-operated tour,
Open the required self-operated tour.
On the Information tab, click Extra services. The New Extra service window appears:
In the New Extra service window, specify the following information:
Name: type the name of the Extra service.
Category: select the Extra service category. In case there is no suitable option, select Other.
Offer this Extra service: In the group, specify the conditions of the Extra service availability.
In case you want the service to be available for all event services, click always.
Alternatively, in case you want to restrict the service availability, click only when booking the following accommodation.
Click Add accommodation. The Accommodation window appears:
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In the window, select the required accommodation types. The Extra service will be offered for tourists only in case a tourist books the selected accommodation type.
Click Apply.
Price per: In the group, specify the method of price calculation: either per service or per tourist. In case you select per service, while creating price- lists for Extra services, you will be asked to specify the price for the Extra service itself irrespective of the number of tourists who books the service.
In case you select per tourist, the total price for the Extra service is the sum of the prices payed by the tourists who buy the service.Calculation type: specify how the price will be calculated. In case you select by service, the fixed price is paid by a tourist irrespective of the number of days/nights the service lasts for. In case you want to calculate the price depending on the number of days or nights, select by day or by night respectively.
Adult/children: specify for whom the Extra service is rendered - whether it is oriented on adults, children, or both age groups.
Service provider: specify the organization that provides the Extra service either a supplier or a tour operator.
Description: locate mouse pointer into the text field and type the extra service description to display on the search results.
4. Click Save. The Extra service is added to the list of available Extra services and displayed on the Extra services page.
Prices
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GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:
1. You can create a tariff first, and then operating within the settings of the tariff, add price-lists, discounts, commission plans and other regulation a particular service requires.
2. Alternatively, you can separately create price-lists, set discounts, develop commission plans and then link them to tariffs.
New tariff setting
Let us have a closer look at each of the steps.
Tariff means combination of conditions for price offers – e.g. you can have:
Standard tariff with regular prices and ability to cancel without fees up
to 1 day before the check-in date;Promotional tariff valid only for certain period with reduced prices, but
non-refundable;Early booking tariff valid only 60 days in advance;
etc.
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On the Self-operated products menu, click Tours.
In the profile of the required tour, go to the Prices tab.
On the Prices tab, in the Tariff group, click Create. The New tariff page
appears:
On the New tariff page, first specify the tariff description:
Name: enter the name of the tariff.
Contract number: specify the number of contract with supplier related to this tariff.
Hide tariff name from client: select the check box in order to hide the name of the tariff from product customers.
Description for internal use: locate mouse pointer into the box and enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.
Description: in the text field enter the tariff description. This description will be shown for customers.
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