GP Travel Enterprise allows you to set prices for self-operated services in 2 different ways:
You can create a tariff first, and then operating within the settings of the tariff, add price-lists, discounts, commission plans and other regulation a particular service requires.
Alternatively, you can separately create price-lists, set discounts, develop commission plans and then link them to tariffs. Let us have a closer look at each of the steps.
Tariffs Configuration
Tariff means combination of conditions for price offers – e.g. you can have:
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To configure a tariff for a self-operated insurance,
On the
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Products menu, click Insurance.
In the profile of the required insurance, go to the Prices tab.
On the Prices tab,
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Tariffs sub-tab, click Create.
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Tariff creating page appears:
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On the
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Tariff creating page,
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specify the tariff description:
Name: enter the name of the tariff.
Contract number: specify the number of contract with supplier related to this tariff.
Hide tariff name from client: select the check box in order to hide the name of the tariff from product customers.
Description for internal use: locate mouse pointer into the box and enter tariff description. The information entered in the filed is not available for customers and is used for internal aims only.
Currency: specify the currency of the tariff.
Description: in the text field enter the tariff description. This description will be shown for customers.
After you have entered the tariff description,
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click Save.
Flexible Check-in Dates
This functionality is currently available via administration panel.
The Flexible check-in dates form helps you establish the period from the service rendering date, when the tariff still will be applied. For example, you set that the tariff is active starting June, 1. You set the flexible check-in period to 3 days. It means that if a tourist searches for insurances and sets that insurance period starts on May, 30, the tariff will still apply to the searched service, since May, 30 is covered by the flexible check-in dates period.
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From the drop-down, select the required number of days.
Price-Lists
Click the Price-lists bar to expand the form. The following form appears:
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To connect set up a price-list you need to:
Specify price-lists for working with your suppliers and clients.
Add corresponding price-lists to the tariff.
To add a price-list, click Add price-list. The Price-lists window appears:
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In case you already have created a price-list, select the required one from the drop-down.
In case you have not created a price-list previously, select Create price-list from the drop-down. After you click Create price-list, the New price-list window appears:
In the New price list window, the information to be specified is arranged on two tabs:
General Information
Prices for insurance
To proceed with a price-list creation,
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for insurance policy,
On Products → Insurance Prices tab → Price-lists sub-tab click Create, Price-list creating page appears:
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On the Price-list creating page, specify the following information:
Name: locate mouse pointer into the box and type the name of the price list.
Price list is active during: fill in the required information in the table.
Specifically,From the Tariff drop-down, select the tariff to connect the price-list to. In case you did not create any tariffs and decided to start with creating other constituent, select the default Standard item.
In the Date
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from… to… group specify the period of the price-list validity
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In the Days of the week group, select the days on which the price-list will be applied. For example, you can create different price-lists for week days and week-ends.
To create a copy of the period, click Copy. The identical table line will be created. It may particularly useful in case you create several
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price-lists with minor differences. It is easier to copy an existing price-list period and make some corrections.
Description: locate mouse pointer onto the text field and enter the price-list description.
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Click Save and click Prices for insurance to proceed to the next tab.
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On the Prices for Insurance tab, specify the prices for insurance services.
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In the Prices section, specify the prices for visa services.
Select the method of price calculation:
The price is the same for all the services: the single price rate is specified for all the insurance types.
The price depends on the type and the time of service: separate prices are set for each insurance type.
Click Save.
Setting price-lists for customers and suppliers
This functionality is currently available via administration panel.
If you’re going to use only your net price-list (based on your contract with supplier) and add markup for your clients within the settings of your sales channels – then within configuration of your transfer select the option Use the same price-lists for both customer and supplier.
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Setting Commission Plans
To connect a set up commission plan to a tariff,
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Click Commission plans bar to expand the form:
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Click Add commission plan. A Commission plans window appears:
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In case you have previously created a commission plan, select the required one from the drop-down.
In case you have no commission plans created, select Create commission plan from the drop-down.
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The Commission plan window appears:
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On the general Information tab, specify the following data:
Name: enter the name of a commission plan;
Validity period: specify when the commission plan is active - specify the period and the days of the week.
Description: enter the commission plan description.
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Click Save and go to the Commission tab:
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Click Edit to switch to editing mode.
Fill in the following information:
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Currency for commission calculation: in case you prefer to set commission in currency units, not in per cents from the main price, select the required currency from the drop-down.
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Commission: specify whether the commission is rendered for accommodation or for service and specify the rates for commission.
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On Products → Insurance Prices tab → Commission sub-tab click Create, Commission creating page appears:
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Specify the commission name, as well as the tariff, the period when it is active, the description and the currency for commission calculation.
Specify,
Commission per tourist: specify single commission for the tourist.
Commission for extra services.
Click Save.
Connecting Penalties to a Tariff
To connect set up a penalty plan to a tariff,
On the
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Click Add. The Penalties window appears:
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From the Name of the penalty to be applied within the indicated tariff dropdown, select the item of your choice. Specifically,
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In case you have previously created a separate penalty plan, select the required one from the drop-down.
In case you create a tariff first and have no penalty plans created, click Create. The New penalty window appears:
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Prices tab → Penalties sub-tab, click Create:
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In the window, specify the following information:
Name: type the name of the penalty plan.
Description (for internal use and for tourists): in the text field describe the penalty plan.
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Penalty conditions: in the group specify the conditions for penalties application and the cancellation charges:
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1. from the drop-down select the number of days before the check-in date when the penalties are applied.
2.select whether to calculate penalties in currency units or in per cent from a certain sum.
3.in case the penalties are calculated in per cents, specify the price from which they are calculated: total price or a price for a particular number of nights/days.
ℹ To add another penalty rule, click Add button
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.
d. Penalties are active during: in the group, specify the tariff for which the penalty plan will be applied and the terms of its application.
Click Save.
Setting Terms of Use
This functionality is currently available via administration panel.
To connect the terms of use to a tariff,
On the Tariff page, click Terms of use to expand the form. The following form appears:
Click Add. The Terms of use window appears:
In the Terms of use window, specify the list of conditions under which the tariff is applied.
Specifically,Early booking more than: specify the period a tourist has to wait before a visa is ready.
Booking occurs at the day of the specified interval: the tariff applies if a customer applies for a visa the duration of which is covered by the specified period.
Check in occurs with the specified interval: the tariff applies only in case check in occurs within the period you specify.
Reservation dates covers at least one day from the specified interval: the tariff applies only if at least one day of the reservation period is covered by the specified period.
🗒 You can link the tariff to one, several or all specified conditions. In the latter case the tariff is applied only if all the conditions are observed.
Click Save.
Setting Discounts
To connect a discount to a tariff,
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On the Tariff page, click Discounts to expand the form. The following form appears:
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Click Add. The Discounts window appears:
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In the Discounts window, from the Add drop-down, select the item of your choice.
Specifically,
In case you have previously created a separate discount, select the required one from the drop-down.
In case you create a tariff first, click Create discount. The New discount window appears:
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set up a price-list for insurance,
On Products → Insurance Prices tab → Discounts sub-tab click Create, Discount creating page appears:
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On the Discount creating page, specify the following information:
Name: locate mouse pointer
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int the box and type the name of the discount plan.
Discount is equal to: specify the amount of the discount. From the drop-down, select whether to calculate the discount in per cents or in currency units. Then locate mouse pointer into the box and type the value itself.
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Discount period: specify
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Click Available services and then Add services. The Trips window appears:
Select the insurance types on which to apply the discount.
Click Apply.
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the period when the discount is active.
Specify dates from … to for discount period;
Choose one option from the list Apply for discount. Optional: This discount is applied in accordance with the conditions configured in the "Discounts" section of this tariff; Always: This is discount applies regardless of tariff.
Choose the option from the list Discount type who will be provided by. Supplier's discount: A discount that is provided by a supplier and is calculated from the net price;Tour operator's discount: A discount that is provided by a tour operator and is calculated from the gross price. Tour operator's commission is calculated from the net price.
Restrictions on tourists: specify whether the discount is applied for all tourists or for
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groups consisting of
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a particular number of
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persons only.
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Click Save.
You can add any number of discounts to the tariff. Note that In this case the effective periods of different discounts can overlap. For this purpose you need to specify whether all discounts, only one discount or the best discount should be applied:
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To make any corrections to a created discount, select the required one from the drop-down and click 🔎 . The Discount window appears where you can make the required corrections.
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Click the required option and specify the number of persons in the group if needed.
Terms of use: specify the discount conditions.
Click Save.
Setting Tags
This functionality is currently available via administration panel.
Every new product or tariff has a “public” tag by default. This means that they are available for search and booking for all customers.
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