With GP Travel Enterprise you can customize the parameters that are used to generate invoices. General parameters are set by default in the system; however, you can configure them individually:
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| title | Next invoice number: |
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by default, all invoices are numbered from 1. However, you change the invoice numbering from any other number. |
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| title | Issue invoices for services or one summary invoice: |
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if you click issue invoices for services, you will be able to issue separate invoices for each service within one reservation. If you click issue single summary invoice, you will be able to issue one invoice for a reservation that includes several services. |
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| title | Issue separate invoices for cancellation fees and for credit notes: |
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if the field is empty one invoice is issued. Select this option to issue separate invoices for cancellation fees and for credit notes (for more information see Invoices). |
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a template for the invoice header. |
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a template for the header of the credit note. |
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| title | Invoice for cancellation charges: |
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a template for the header of the Invoice for cancellation charges. |
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| title | Banking details and other information to fill the invoice: |
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bank details necessary for issuing an invoice. Note: When generating invoices and receipts, the company details that you specify on the My
Company menu in Company details, are used. In order to avoid duplicate records in the invoices,
do not add company details that you already specified on the Information menu (for example, VAT number) to this field. |
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in the comment box you can enter a phrase template {due date} for setting payment deadline that is displayed on the invoice. You can set payment deadlines in two ways: specify certain period after the event (for example, 3 days after the invoice is issued) or before the event (for example, not later, than 7 days before the check- in) within which the invoice should be paid. |
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a number of days after some event (for example, invoice issuing), during which the invoice must be paid. |
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| title | To define the invoice currency: |
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select basic currency or the supplier’s currency or both. If the invoice is issued in currency other than the basic currency the conversion cross-rate should be also specified. |
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| title | Upload an image (e.g. a seal) to display on the invoice: |
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To upload an image from your computer, in the Upload file group, click Add, browse to the required image and click Upload. To upload an image from an external link, in the Upload via link group, enter the required web source and click Upload.
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Downloaded image is displayed at the bottom of the invoice’s last page (if your company is a service supplier).
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