Accommodations - is lodging capabilities you can create for allocating your tourists. In the system this section is called 'Hotels' but within it you can create different kinds of accommodation - hotels, villas, apartments, etc.
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If you haven’t yet created supplier of it – please, first go to menu Suppliers and create the supplier of accommodation (it can be hotel itself or group of hotels or apartment owner, etc.). If you have already created this supplier earlier – just skip this step
Go to menu Self-operated products and click Hotels.
🗒 Even if you’re going to create apartments or villas, they are created as “Hotels” and you will be able to specify the type of accommodation within settings.
On the Hotels page click Create a new hotel in order to create a new accommodation description.
The new hotel description page appears:
Fill in consequently all tabs. Pay special attention to configuration room types and meal types – without them you won’t be able to configure prices. Each tab is described in more details in the following sub-sections.
Once the description is made – follow the link Prices&Availability.
Consequently fill in and save other sections within Information tab (Additional services, Tourists, Prices and Availability).
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Board type
In the Board type group select the public catering facilities available at the hotel, their cuisine and menu. Select the check boxes opposite the services available.
Business services
Select the infrastructure options for business talks and meetings, conferences, presentations, etc.
Child services
Select the services and amenities available for children (playground, playroom, etc.)
Credit cards
Select the payment systems available for credit card payment.
Health care services
This group is mostly oriented to health resorts and sanatoriums. Select the treatment and healing procedures available at the hotel.
Hotel amenities
Select the standard services, offered by the hotel.
Room
Select the room services, amenities and equipment available.
Security
State the security measures provided by the hotel to protect the guests and their property.
Sport and recreation
Select the facilities provided by a hotel for sports and active recreation.
There is a possibility to prepopulate the list of room services from the room amenities list on the Services section. In this way, the supplier can add only the extra items that are specific to this room.
Location
On the Location tab configure the display of hotel location on the map and the facilities in the neighborhood.
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On the Room types and meal types tab, in the Room types group, click Create. The New room window appears:
Enter the necessary information:
Name: full name of a room type as provided by a hotel (for example, Double Standard Room, Double Deluxe Room, Family Sea View).
Accommodation: the allocation of guests a room is suitable for (for example, Single or Double).
Category: the category of the room (for example, Standard or Deluxe, etc.)
Short description: brief description of a room type. It will be shown in the search results.
Description: detailed description of a room type. It will be shown in the separate window with room details.
Room capacity: the boxes in the group are filled in by default when you select accommodation type (e.g. for a single room it will be specified that there is 1 main bed within it; for a double room there are 2 main beds, etc.), but you can specify the number of available main beds, extra beds and sharing places manually.
While creating It is possible to add the number of bedrooms and the number of bathrooms in the Capacity and beds section. The information on the number of bedrooms and the number of bathrooms you can also see in reservation.
While creating your own hotel, you can specify the acceptable number of guests: children and adults separately. Also, for children, you can specify the age.
Bed types: specify the bed types that are available in the room (if supplier provides this information). Click the option of your choice. It is possible to add multiple bed types in each of block (basic and alternate). In case of added settings on bed types (both basic and alternate) information will be displayed in created reservation.
Room services: select the room services that are available for the room type.
Click Save.
It’s very important to correctly specify room capacity, because based on it system automatically identifies what rooms should be offered for the requested quantity of travelers.
For example, if it is configured that Single Room is for 1 guest and Double Room is for 2 guests – then when user makes search for 1 traveler, system will only propose Single Room among available options. In case when rooms have both main beds, extra beds and sharing places, please, be aware that while searching for available accommodation, the system always calculates the accommodation capacity of the room in the following sequence:
Main beds
Extra beds
Sharing places
The system first checks the availability of beds to accommodate adults and then checks the allocation availability for children. The total accommodation capacity consists of all main beds, extra beds and sharing places put together. According to the current rule, the system checks up available bed spaces in the following sequence:
First, the system checks if the mail beds are available. In case the rates for them are specified in a price-list, these beds are considered available. You can book them for 2 adults.
After this, the system checks the availability of extra beds and then - their rates. If the rate is specified in a price-list, this bed space is considered available. You can book the extra bed for an adult.
Finally the system checks the availability of the sharing place along with its rate. If the rate is specified in a price-list, this accommodation type is considered available. You can book a sharing place for a child.
Since you can accommodate 4 persons in the room and the price-list features all the respective rates, this option is considered available and the room is displayed in the search results.
🗒 Please note that the allocation options are only available for booking if the rates for each accommodation type are specified in a price-list. Otherwise, such accommodation types are not displayed in the search results.
🗒 To see the example go to Calculating Accommodation capacity
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On the Photo tab, in the Upload File group, click Add.
Browse to the image you want to upload, and click Open.
Click Download.
Select the respective image category from the drop-down list below the image.
For those images that relate to rooms or sport or leisure activities you can additionally specify what is depicted on the image (room type or restaurant, etc.)
You can additionally specify the image title (enter text description for the image).
If you want to show photos within the photo galleries in a specified order – indicate the display order number.
To display the uploaded image as a thumbnail on the hotel search results page, click the radio button opposite the required image.
Click Save.
🗒 The saved image is displayed on the hotel search results page. You can also see it in the Detailed hotel description window.
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